Fund 1 Major Fund Administrator

About the role

Performs complex and specialized tasks in the maintenance of financial and budgetary records. Assists in the preparation of various financial reports and performs clerical activities related to the accounting cycle.

Essential Duties and Responsibilities

• Prepares periodic financial and budgetary reports and analyses for management, departments, and external funding agencies.
• Maintains and reconciles general ledger accounts for assigned funds.
• Prepares and records journal entries for receivables, deposits, transfers, interest income, accruals, and other required adjustments.
• Performs monthly analysis and reconciliation of balance sheet accounts to ensure accuracy and completeness.
• Reconciles the general ledger to internal and external records and resolves discrepancies.
• Monitors cash balances and liquidity levels to ensure proper fund management.
• Prepares and reconciles monthly bank statements and bank account activity.
• Completes monthly bank reconciliations and prepares related adjusting journal entries.
• Prepares, balances, and processes bank deposits while ensuring proper account distribution of funds received.
• Performs daily balancing and monitoring of transfer accounts.
• Verifies and reconciles all monthly payroll transactions for accuracy.
• Processes monthly payroll coding changes and account distribution updates.
• Records annual journal entries related to escheatment and sales tax refunds.
• Administers the escheatment process, transitioning operations from an annual to a monthly cycle to improve liability management and remittance compliance.
• Assists in preparing schedules, supporting documentation, and financial information required for the annual audit and Annual Comprehensive Financial Report (ACFR).
• Ensures compliance with applicable accounting standards, financial policies, and reporting requirements.
• Conducts financial system testing and validation to ensure system functionality and data integrity.
• Identifies and implements process improvements to enhance efficiency, accuracy, and internal controls within financial operations.
• Performs other related duties, as assigned.

Minimum Qualifications

• Considerable knowledge of generally accepted accounting principles.
• Considerable knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Apps.
• Ability to complete complex tasks with attention to detail and minimize errors.
• Strong oral and written communication skills; ability to use a variety of communication techniques and tools.
• Ability to understand, interpret, and apply specific rules and regulations governing fiscal document processing, financial record maintenance, and fiscal record preparation.
• Ability to establish and maintain effective working relationships with school system staff, funding agency employees, and community members.
• Bachelor’s degree in accounting or a related field.
• Four years of experience in accounting or related experience, or an equivalent combination of education, training, and experience.

Preferred Qualifications

• Knowledge of generally accepted governmental accounting principles.
• Intermediate skills with Microsoft Access and Excel.
• Knowledge of Oracle financial applications.

Work Environment / Physical Requirements

This position operates in a professional office environment with a mostly low to moderate noise level. Routine use of standard office equipment such as computers, scanners, and copiers is required. Interaction with school system staff, external agency staff, and community members occurs regularly. The work is considered light physical work, requiring the exertion of up to ten pounds of force.

Schedule

Monday‑Friday (occasional evenings and weekends). Position is available for a hybrid telework workweek.

Location

Crossroads III, Cary, NC.