(Full-time) Student Services Coordinator (Enrollment Services, Categorically Funded, Up to 4)

Description Of Basic Functions And Responsibilities

The Student Services Coordinator coordinates a wide variety of specialized Student Services activities to increase student success and engagement. Activities include welcome events, academic achievement events, social activities, academic support services, program outreach and recruitment, and campus tours. Incumbents prepare and maintain office records, reports, and the area budget, and relieve assigned administrator of routine administrative tasks. Employees in this classification may coordinate the work and oversee outcomes of student assistants and other office support staff.

• Schedule and conduct outreach and recruitment functions for the District and for Student Services or academic programs in collaboration with counselors and staff members at local elementary, middle, and high schools, continuation and adult schools; work cooperatively with higher education institutions, organizations, agencies, and Shasta College extended education sites.
• Cookordinate with Marketing to produce outreach materials to aid in the development of sustainable recruitment practices into student services and academic programs.
• Cookordinate student services and academic program activity schedules. Maintain an up-to-date master calendar of events and activities, including webpages and other media platforms.
• Cookordinate and schedule tours of District campuses and program orientation activities; collect and record quantifiable data; and analyze, evaluate, and prepare reports on effectiveness of overall outreach functions.
• Relieve assigned administrator of routine administrative tasks.
• Schedule, train, and oversee the work outcomes of student workers (e.g., tour guides, student mentors, and student ambassadors).
• Maintain close working relationships with the local community and District staff to coordinate campus activities with other programs.
• Perform office support duties to assist in the coordination and processing of administrative operations in the student services area as needed.
• Coordinate a wide variety of specialized student activities including cultural awareness events and celebrations, global education activities, academic support services, academic achievement ceremonies, commencement, and outreach functions.
• Maintain accurate and detailed calendar of events, due dates, and schedules for assigned program(s) and services.
• Aid students in following departmental and District guidelines including parliamentary procedures; provide guidance on use of organization funds in adherence to Board policies.
• Disseminate information related to Student Services programs; assists prospective students in completing program intake processes, ensuring all necessary information is received and maintained.
• Plan and implement student recruitment and retention activities such as college nights, college and career fairs, and other student recruitment and retention activities.
• Prepare a wide variety of materials such as interoffice communications, promotional materials, brochures, requisitions, forms, letters, reports, statistics, special projects, and specifications from rough draft or verbal instructions and independently compose correspondence.
• Work with student leaders, staff, and faculty to plan, organize, promote, supervise, and evaluate student programs and events to meet the needs of students.
• Provide support to Student Senate or other student-focused programs.
• Receive, handle, and process confidential information maintaining security and strict rules of confidentiality.
• Process purchase orders for student services or academic support service programs, including budgetary recordkeeping.
• Keep computerized records of expenditures, maintaining and monitoring office and special programs, budget accounts, records, and running balances; perform necessary arithmetical computations.
• Develop or assist in the development of forms, worksheets, and recordkeeping systems for the collection, dissemination, and maintenance of information for specialized programs and functions within assigned unit, utilizing specialized software applications to collect and report data.
• Arrange, attend, and schedule meetings; notify participants, confirm dates and times, reserve meeting sites, and prepare materials.
• Maintain awareness of academic programs and services to provide engaging recruitment presentations.
• Receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
• Serve as a liaison between assigned office and other divisions/departments.
• Prepare special reports and research issues as requested.
• May interview, train, and coordinate the work outcomes of others.
• Perform other related duties similar to the above in scope and function as required.

Essential Functions

• Exercises independent judgment within the scope of duties/projects as designated by the supervisor.
• Schedule and conduct outreach and recruitment functions for the District and for Student Services or academic programs in collaboration with counselors and staff members at local elementary, middle, and high schools, continuation and adult schools; work cooperatively with higher education institutions, organizations, agencies, and Shasta College extended education sites.
• Cookordinate with Marketing to produce outreach materials to aid in the development of sustainable recruitment practices into student services and academic programs.
• Cookordinate student services and academic program activity schedules. Maintain an up-to-date master calendar of events and activities, including webpages and other media platforms.
• Cookordinate and schedule tours of District campuses and program orientation activities; collect and record quantifiable data; and analyze, evaluate, and prepare reports on effectiveness of overall outreach functions.
• Relieve assigned administrator of routine administrative tasks.
• Schedule, train, and oversee the work outcomes of student workers (e.g., tour guides, student mentors, and student ambassadors).
• Maintain close working relationships with the local community and District staff to coordinate campus activities with other programs.
• Perform office support duties to assist in the coordination and processing of administrative operations in the student services area as needed.
• Coordinate a wide variety of specialized student activities including cultural awareness events and celebrations, global education activities, academic support services, academic achievement ceremonies, commencement, and outreach functions.
• Maintain accurate and detailed calendar of events, due dates, and schedules for assigned program(s) and services.
• Aid students in following departmental and District guidelines including parliamentary procedures; provide guidance on use of organization funds in adherence to Board policies.
• Disseminate information related to Student Services programs; assists prospective students in completing program intake processes, ensuring all necessary information is received and maintained.
• Plan and implement student recruitment and retention activities such as college nights, college and career fairs, and other student recruitment and retention activities.
• Prepare a wide variety of materials such as interoffice communications, promotional materials, brochures, requisitions, forms, letters, reports, statistics, special projects, and specifications from rough draft or verbal instructions and independently compose correspondence.
• Work with student leaders, staff, and faculty to plan, organize, promote, supervise, and evaluate student programs and events to meet the needs of students.
• Provide support to Student Senate or other student-focused programs.
• Receive, handle, and process confidential information maintaining security and strict rules of confidentiality.
• Process purchase orders for student services or academic support service programs, including budgetary recordkeeping.
• Keep computerized records of expenditures, maintaining and monitoring office and special programs, budget accounts, records, and running balances; perform necessary arithmetical computations.
• Develop or assist in the development of forms, worksheets, and recordkeeping systems for the collection, dissemination, and maintenance of information for specialized programs and functions within assigned unit, utilizing specialized software applications to collect and report data.
• Arrange, attend, and schedule meetings; notify participants, confirm dates and times, reserve meeting sites, and prepare materials.
• Maintain awareness of academic programs and services to provide engaging recruitment presentations.
• Receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures.
• Serve as a liaison between assigned office and other divisions/departments.
• Prepare special reports and research issues as requested.
• May interview, train, and coordinate the work outcomes of others.
• Perform other related duties similar to the above in scope and function as required.