FTWA Client Integration and Operations Officer

GENERAL FUNCTION

Responsible for the facilitation and execution of the requisite activities related to account opening, client and advisor support, and FTWA operational processes. This role will be a client-facing and operations role, assisting Investment Advisor Teams, Client Service Officers, and the Investment and Operations teams working with clients to obtain the required information and documentation needed to facilitate the account opening process and conversion to FTWA platforms and systems. The primary function of the FTWA Client Integration and Operations Officer will be to facilitate the required onboarding activities for both new and existing clients related to the opening of new Investment Management accounts and completing and storing all required documentation. This role will be the subject matter expert regarding client onboarding activities, the information and documentation required to open each type of new account, and the process of submitting requests to the appropriate Custodial platform for processing. This role may also assist in other activities related to ongoing account service and ad-hoc operational needs.

Client Experience

• Obtain all necessary information and documentation to facilitate the opening of new investment management accounts including CIP, Enhanced Due Diligence, Client Statements, Beneficial Ownership Form, business entity-related documents, and trust-related documents with assistance from Investment Advisor teams, Client Service Officers, and Investment and Operations teams.
• Maintain regular and frequent communication with clients and FTWA teams to ensure a seamless onboarding experience.
• Conduct pre and post-account opening follow-up calls with clients, FTWA Advisor and Operation teams.

Account Administration

• Serve as the subject matter expert relative to all information and documentation required for each type of account opening as well as the process to facilitate the opening.
• Ensure each client’s account opening is complete, accurate, and documented as required by policy and procedure.
• Prepare account agreements for client signature and execution.
• Submit Account Openings for processing and interface with appropriate Custodial related parties.
• Provide status updates on account opening and funding processes to Investment Advisor Team throughout the life of the opening.
• Transition clients to on-going service team once the opening/onboarding process is complete.
• Share knowledge, embrace new ideas, and build strong partnerships for learning and knowledge sharing.
• Establish, foster and maintain effective working relationships with the business line and cross-functional teams.
• Deliver value to internal and external customers with effective workflow processes and continuous communications.
• Perform other tasks as assigned.

Supervisory Responsibilities

None. May assist new team members.