FTU TMS Registrar-EN

What We Have to Offer

Comprehensive and competitive benefits package and flexibility that promotes work-life balance
A work environment where all employees are valued, respected and safe
Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
Recognition, professional development, advancement and having fun!

Essential Duties And Responsibilities

• Establishes uniform correspondence procedures and style practices.
• Executes procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Captures and coordinates office operations and procedures such as information management, filing systems, supplies, and other administrative services.
• Composes and prepares correspondence, reports, and other complex documents.
• Maximizes office productivity through proficient use of appropriate software applications.
• Researches and develops resources that create timely and efficient workflow.
• Provides training support services for students such as training media support and training schedule coordination.
• Reviews the TMS download from the LRC, enters TAPR data for student folders, enters critique data, to include Instructor, Device, CRM, and Academic Critiques.
• Fills out student folder data, answers all questions regarding students’ progress, and maintains the transfer of student data between the company and the Air Force.
• Creates and maintains TMS Users’ Guide for all sites.
• Conducts student FTU in processing briefings and collects/distributes course documentation.
• When courses start, enters students into TMS, creates student training folders, permanent student folders, and device folders, creates and distributes student rosters.
• Assembles external critique data (contractual) for each student’s assigned squadron, checks each folder to insure completion to include all TAPR’s , AF Form 63’s, documents all training times, runs itemized student progress report, and runs AF Form 1522 for each graduating student.
• Archives student files in paper and electronic format.
• Monthly collates throughput for Altus and all remote sites.
• Reviews course syllabi for accurate hour breakdown in student folders.

Qualifications And Education Requirements

• High School diploma or equivalent; 2-year degree in administrative field preferred.
• 5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level.

Preferred Skills

• Must be proficient in Microsoft Excel, PowerPoint, Project, and Word.
• Must be able to effectively deliver oral presentations to management and customers.
• Must be able to work independently, with minimal supervision.
• Must be able to work overtime as required.
• Understanding of military protocols and customs is essential.

Security Responsibilities

• Must comply with all company security and data protection / usage policies and procedures.
• Personally responsible for proper marking and handling of all information and materials, in any form.
• Shall not divulge any information, or afford access, to other employees not having a need-to-know.
• Shall not divulge information outside company without management approval.
• All government and proprietary information will be accessed and stored electronically on company provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.

Physical Demands

• Work in a regular office environment; communicate via personal computer, telephone and fax.
• Must be able to walk and/or climb stairs and ladder into a simulator or airplane cockpit.
• Must be able to detect odors or hear noises, bangs, etc., or other sounds to detect problems or flaws in the surrounding environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.