FT - Legal Billing Specialist (P3)

About the role

Hiring a Legal Billing Specialist to become the operational backbone of their billing function. As the firm continues to grow, they're looking for someone who can take full ownership of structured, high-volume billing workflows—ensuring everything runs smoothly, accurately, and on time.

Responsibilities

• Billing & Invoicing Execution
• Coordinate monthly billing cycles by confirming time entries across all timekeepers
• Prepare, review, and finalize pre-bills before submission
• Ensure invoices are accurate, compliant, and aligned with client-specific requirements
• Submit invoices on time, following strict billing guidelines and deadlines
• Support reporting and tracking of billing performance metrics
• Insurance Defense Billing
• Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
• Navigate and manage submissions across multiple e-billing platforms
• Corporate & Transactional Billing
• Handle a mix of recurring and ad hoc billing requests
• Execute urgent, time-sensitive invoices tied to deal closures or settlements
• Manage flat-fee billing arrangements and custom billing structures
• Prioritize effectively between high-volume and urgent transactional work
• Accounts Receivable Support
• Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
• Provide summaries of outstanding issues and upcoming deadlines
• Research invoice statuses through e-billing portals
• Accounts Payable Support
• Manage AP inbox and process incoming expense requests
• Accurately input and code expenses into internal systems
• Ensure all receipts and documentation are properly stored and accessible
• Upload payment data into systems like Bill.com
• Assist with processing and escalating payment requests

Qualifications

• Proven Legal Billing Experience (Required)
• Strong understanding of billing workflows in a legal environment
• Insurance Defense Billing (Highly Preferred)
• Familiarity with carrier rules and e-billing systems
• Detail-Oriented Mindset
• Able to spot inconsistencies and prevent costly errors
• Strong Prioritization Skills
• Comfortable juggling volume and urgency simultaneously
• Independent Operator
• Can learn quickly and execute without constant oversight
• Excel Proficiency
• Experience with VLOOKUP/XLOOKUP and data tracking
• Clear Communicator
• Proactive, responsive, and aligned with team expectations