(FT) Foundation Relations and Engagement Officer

About the Role

This position works with the Advancement Officer and Associate Director, Foundation to develop and execute strategies to cultivate donors while ensuring confidentiality. Leads alumni on engagement opportunities that strengthen their relationships with the college and the foundation. Plans and executes events on behalf of the Foundation. Develops and oversees the database platforms with sensitive donor information. This position serves as an Associate Director of the Foundation.

Responsibilities

• Cultivates, develops, and implements alumni association and all Foundation special event initiatives.
• Coordinates alumni cultivation and engagement programs.
• Manages Alumni Association Advisory Committee to launch and monitor proposed endeavors, sets meeting schedules, facilitates correspondence, and maintains accurate records of meeting and program outcomes.
• Administers the selection process for the president’s annual Distinguished Alumni Award.
• Manages volunteer participation for Foundation fundraising programs, special events, and other related activities, including recruiting, assigning tasks, training, and soliciting and acknowledging volunteers.
• Works with the college to coordinate volunteer opportunities.
• Acts as Secretary for Foundation Board of Trustees and fundraising-related college committees: writes drafts of meeting agendas, prepares supporting documents, attends meetings, takes minutes, maintains archives, and distributes materials.
• Manages Restaurant Gala operations, including committee meetings, sponsorships, and all gala logistics such as participating Restaurant Chef logistics.
• Prepares funding applications for events.
• Coordinates ancillary fund development strategies associated with special events, including raffles, auctions, Giving Tuesday, exhibits, etc.
• Initiates and tracks purchasing requests for all special events and department operations.
• Ensures all contractual, regulatory, and safety aspects of special events are completed in a timely and legal manner.
• Processes and tracks ticket orders, purchases, and payments for special events and fundraising programs.
• Coordinates Foundation marketing and promotional materials with the College’s Marketing Department and/or independent contractors.
• Researches and recommends cost-effective improvements and efficient methods of event control.
• Generates mailings, email newsletters, and correspondence for the Foundation and college fundraising programs in collaboration with team members.
• Manages campaign implementation and reporting.
• Writes and edits acknowledgment correspondence and reviews prior to letters being mailed to donors.
• Prepares special event planning activities and outcome reporting.
• Develops content and posts information for all print and electronic social media platforms related to Alumni and Foundation fundraising activities; works with College Relations to synchronize messaging.
• Handles sensitive donor information and assists with stewardship of funds.
• Serves as scholarship liaison with Atlantic Cape Scholarship Committee and handles Foundation responsibilities, including logistics for scholarship ceremonies.
• Facilitates the process of renewing annual scholarships for both the foundation and college scholarships.
• Responsible for execution and e-delivery of the quarterly Alumni Newsletter.
• Executes communication from the Foundation to a wide range of constituents for events and general information.
• Performs related duties as assigned.

Requirements

• Bachelor’s degree; Master’s degree preferred.
• Minimum of 5 years of administrative support experience in a fast-paced work environment.

Skills

• Knowledge of fundraising principles, marketing strategies, and donor-centered processes.
• Ability to simultaneously manage competing deadlines and multiple projects.
• Proven track record of successful project management and mid- to large-scale event production.
• Excellent computer skills, including high-level expertise with MS Office products, Constant Contact, and donor databases.
• Excellent organizational and clerical skills.
• Demonstrated ability to work independently and make independent decisions.
• Demonstrated ability to communicate effectively orally and in writing.
• Ability to coordinate complex activities with multiple parties, prioritize work, and meet deadlines.

Schedule

Primary location for this position is the Mays Landing Campus, but may require flexible scheduling to include evenings and weekends at any Atlantic Cape location.