FT - Administrative Assistant I

About the role

This position performs data entry, inputs data into a data terminal, and verifies data accuracy. The position also performs other clerical duties to support the functions of the department to which they are assigned.

Responsibilities

• Enter data from various sources, including accounting, statistical, and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
• Operate a variety of office equipment, including copiers, facsimile machines, and computers; input and retrieve data and text; organize and maintain digital records; and maintain filing.
• Distribute or file computer printouts; perform various clerical duties in support of department functions.
• Participate in routine recording-keeping duties.
• Communicate with the public and internal city customers using excellent customer service skills. Answer the telephone and assist the public and internal city customers; provide information on departmental and city policies and procedures as required.
• Receive, sort, and distribute incoming and outgoing correspondence.
• Participate in safety and risk management activities; take action to reduce liability to the city.

Requirements

• At least one year of general clerical experience.
• A high school diploma or its equivalent.
• Experience in Accounts Payable is preferred.

Qualifications

• Knowledge of the methods and procedures of data entry.
• Knowledge of modern office procedures, methods, and computer equipment.
• Knowledge of the basic principles of record keeping.
• Knowledge of English usage, spelling, grammar, and punctuation.
• Skill in operating office equipment, including a computer.
• Skill in typing at a speed necessary for successful job performance.
• Skill in maintaining schedules and meeting deadlines.
• Skill in maintaining records and preparing computer-generated reports.
• Skill in communicating clearly and concisely, both orally and in writing.
• Ability to understand and follow oral and written instructions.
• Ability to maintain physical condition is appropriate to the performance of assigned duties and responsibilities, which may include the following: sitting for extended periods of time and operating assigned equipment.
• Ability to maintain effective audio-visual discrimination and perception is needed for: making observations, communicating with others, reading, writing, and operating assigned equipment as required by the position.
• Ability to maintain mental capacity allows for effective interaction and communication with others.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.
• Ability to comply with all city policies and regulations, including safety and risk management standards.

Skills

• Knowledge of the methods and procedures of data entry.
• Knowledge of modern office procedures, methods, and computer equipment.
• Knowledge of the basic principles of record keeping.
• Knowledge of English usage, spelling, grammar, and punctuation.
• Skill in operating office equipment, including a computer.
• Skill in typing at a speed necessary for successful job performance.
• Skill in maintaining schedules and meeting deadlines.
• Skill in maintaining records and preparing computer-generated reports.
• Skill in communicating clearly and concisely, both orally and in writing.

Benefits

• Pay Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement