FSS Contract Specialist V

About the role

With minimal supervision and extensive latitude for initiative and independent judgment, the Contract Manager performs highly advanced, senior-level technical and consultative work assisting with oversight of daily operations and grant and contract management activities within the Family Support Services (FSS) division. The Contract Manager provides leadership and support in grant and contract management by participating in contracting activities such as contract and amendment development, budget oversight and fiscal accountability, contract funding allocation decisions, continuous quality improvement activities, contract monitoring, and other contract management activities that meet FSS goals and objectives. This position is responsible for large-scale project management and implementation for grants and contract management work within FSS.

Responsibilities

• Serves as the lead in contract management activities, monitors contractor performance, provides technical assistance and close-out of grants and contracts
• Monitors contract performance by performance data as well as applicable contract deliverables
• Completes analysis of contractor performance by expenditure data, performance reports, technical assistance and training documentation, and other pertinent data
• Coordinates resolution of contractor issues and contract actions
• Participates in coordinated on-site reviews to encompass both financial and programmatic compliance
• Works with all pertinent parties to resolve monitoring findings by defining the criteria/requirements/processes and recommending appropriate dispositions
• Serves as lead budget oversight by negotiating funding allocations, projecting expenditures to ensure appropriate use of funds, monitoring, reviewing, and tracking expenditures
• Performs written and oral communication with contractors as the point of contact for contractual accountability activities between FSS and the grantees and contractors
• Facilitates and ensures delivery of financial and programmatic technical assistance and training with appropriate agency staff and grantees/contractor staff
• Provides guidance to internal and external stakeholders regarding contract administration, policies, and procedures
• Manages large-scale grant/contract projects and other special projects for the FSS division related to contract management and fiscal accountability
• Serves as subject matter expert related to grant and contract management on assigned workgroups in coordination with internal stakeholders
• Prepares special correspondence or reports, analyzes data, and compiles statistical reports using Word and Excel or other word processing and spreadsheet applications
• Coordinates and implements changes as new federal and state laws, rules, regulations, and agency policies become effective

Knowledge, Skills and Abilities

• Knowledge of state procurement and contract management requirements, regulations, and best practices; negotiating contracts; developing contracts; business administration and accounting principles and practices; and policies and procedures of contract management
• Skill in the use of a computer and applicable software
• Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; and to communicate effectively
• Ability to oversee and/or supervise the work of others

Requirements

• Experience managing Human Services grants and contracts
• Certified Texas Contract Manager (CTCM) must be obtained within the first year of employment

Benefits

• 100% paid employee health insurance for full-time eligible employees
• Defined benefit pension plan
• Generous time off benefits
• Numerous opportunities for career advancement

Pay

$5,425.33 – $7,235.15 per month

Schedule

Full time; day shift; eligible for telework; up to 15% travel