Frontline Admin Assistant - Temp

About the role

This role sits at the operational heart of our regional marketing, local marketing, and A&R teams. While creative teams focus on finding talent and building campaigns, you will be the engine ensuring our financial and procurement workflows run without a hitch. By managing purchase orders, tracking vendor onboarding, verifying payments, and delivering accurate budget reporting, you keep our operations compliant and our vendors paid on time.

Here you'll get to

• PO Creation & Workflow: Raise, update, and manage Purchase Orders (POs) across Marketing, Regional Marketing, and A&R departments in accordance with corporate authority limits.
• Vendor Onboarding: Act as the primary liaison for new suppliers, agencies, and independent contractors to guide them through WMG's vendor registration and compliance portal.
• Payment & Invoice Tracking: Track invoice approvals and match invoices against open POs; liaise directly with Accounts Payable to resolve payment delays or vendor inquiries.
• Budget & Spend Reporting: Maintain accurate, up-to-date tracking spreadsheets and generate weekly/monthly spend reports to ensure teams remain aligned with approved budgets.
• Administrative Support: Maintain organized digital archives of contracts, statements of work (SOWs), and financial records for audit compliance.
• Deliver excellent client service: Provide prompt and accurate support to internal and external inquiries. Occasionally join external partners meetings to review matters of your competence.

About you

• Laser-Focused Attention to Detail: High precision when inputting data, cross-checking figures, and auditing line items.
• Comfort with Repetitive Work: Strong work ethic and high consistency when performing routine daily and weekly transactional tasks.
• Agility & Smart Problem-Solving: Ability to navigate corporate systems quickly, track down missing information, and follow up proactively.
• Clear Communication: Polite, firm, and clear verbal and written communication skills when dealing with external vendors and internal department heads.
• Tech Literacy: Proficiency in Google Workspace, and comfort working with ERP/finance software (e.g., SAP, Oracle, or Coupa).

We'd love it if you also had

• Prior experience in an entry-level administrative, procurement, or finance support role.
• Familiarity with corporate purchase order systems and accounts payable workflows.
• A passion for music or entertainment operations.
• An interest in leveraging modern tools (including AI assistants and automation tools) to simplify repetitive workflows, automate manual reporting, and improve daily operational efficiency.