Front Desk Receptionist and Accounts Payable

About the role

Apple Rehab Coccomo is a 100-bed skilled nursing community located in Meriden, CT. It is easily accessible via routes 91, 691, and 15. Known for its excellent care, the community prides itself on its familial environment and staff with extensive experience.

Responsibilities

• Performs clerical duties and recordkeeping functions to assist the administrative team.
• Maintains confidentiality of facility information and records.
• Answers the phone, takes accurate messages, and delivers them to the appropriate staff.
• Types and proofreads reports, letters, and correspondence for staff as needed.
• Develops and maintains cooperative rapport with all facility personnel.
• Processes mail, answers telephones, and ensures proper procedures are followed.
• Assists with various administrative tasks and sets priorities to meet deadlines.
• Maintains office equipment and ensures supplies are readily available and working.
• Programs the telephone system, sends and receives faxes, and ensures the postage machine is functioning.
• Orders and tracks office supplies and deals with vendors.
• Organizes, implements, and maintains the accounts payable process.
• Monitors accounts payable aging and informs the Administrator of any potential vendor problems.
• Plans for the preparation, review, and submission of financial reports and general financial conditions to management.

Qualifications

• Ability to read, write, and follow written and oral directions in English.
• Ability to type at least 40 wpm with accuracy, perform simple math problems, and handle multiple tasks simultaneously.
• Ability to answer the phone and handle heavy phone contact in a pleasant and efficient manner.
• Discerns and maintains confidential information.
• Demonstrates cooperation in assisting others and ability to work as a team.
• Patience, tact, enthusiasm, and a positive attitude toward staff, residents, and their support networks.

Essential Job Functions (With or Without Reasonable Accommodation)

• Administrative Functions:
• Greets and assists residents, visitors, vendors, and job applicants in a professional and courteous manner.
• Processes mail, answers telephones, accurately records messages, and responds to inquiries.
• Takes and types reports, letters, and correspondence for staff as needed.
• Maintains databases and lists of resident personal information.
• Prepares admission packets and ensures distribution to appropriate departments.
• Affords assistance to other facility staff and ensures deadlines are met.
• Maintains cleanliness and availability of office equipment and supplies.
• AP (Accounts Payable) Functions:
• Organizes, implements, and maintains the accounts payable process.
• Monitors accounts payable aging and informs the Administrator of any potential vendor problems.
• Plans for the preparation, review, and submission of financial reports and general financial conditions to management.
• Develops and maintains rapport with vendors in a courteous manner.
• Accurately accounts for the residents' needs accounts and plans for petty cash needs.
• Plans, monitors, and maintains adequate supply of forms, materials, and supplies.

Benefits

• Scholarships and career growth opportunities.
• 4 Weeks Paid Time Off.
• 7 Paid Holidays.
• Health Insurance Benefits.
• Short Term & Long Term Disability.
• Call-a-Doc / 24-7 MD telephone service.
• Employee Assistance Program.
• Life Insurance.
• 401K Retirement Program.
• Longevity Credit.