Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join our team in Mount Jackson, Virginia. This position supports day-to-day payables operations by ensuring invoices are reviewed, recorded, and paid accurately while maintaining strong vendor communication.

Responsibilities

• Process incoming vendor invoices each day, confirming completeness and entering payment data accurately into the accounting system.
• Assign expenses to the correct general ledger accounts to support accurate financial reporting and cost tracking.
• Compare invoices with purchase orders and receiving documentation, then coordinate with purchasing, supply, or warehouse teams to resolve any differences.
• Release invoices for payment after required approvals are obtained and outstanding issues have been addressed in line with company guidelines.
• Prepare payment batches that may include checks, electronic payments, and wire transfers while meeting scheduled deadlines.
• Maintain orderly accounts payable records and documentation so information is easy to retrieve for reporting and audit needs.
• Monitor freight-related charges and help track associated costs for outbound shipments and specialty transportation expenses.
• Communicate with vendors in a thorough and attentive manner, addressing questions promptly and helping preserve positive working relationships.
• Reconcile vendor statements and selected balance sheet accounts each month, researching discrepancies and correcting payment variances as needed.
• Assist with month-end activities and audit support by compiling accrual information, preparing reports, and supplying requested documentation.

Requirements

• High school diploma required; additional education in accounting, finance, or a related field is preferred.
• At least 3 years of experience in accounts payable or a closely related accounting function.
• Working knowledge of invoice processing, basic bookkeeping concepts, and accounts payable controls.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Ability to stay organized, manage detailed work accurately, and meet time-sensitive financial deadlines.
• Strong verbal and written communication skills with a customer-focused approach to internal and external interactions.
• Comfortable adapting to shifting priorities in a fast-paced environment while remaining dependable and self-directed.
• Experience with S2K, AS400, or similar accounting and information systems is strongly preferred.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.
• Access to free online training.