Accounts Payable Clerk

About the role

The Accounts Payable Specialist I processes invoices and payments accurately and in a timely manner, ensuring compliance with local, state, and federal policies and procedures. This role involves working closely with internal departments to handle accounts payable transactions, supporting the accurate recording and payment of District liabilities.

Responsibilities

• Process invoices and payment requests for assigned vendors in a timely and accurate manner.
• Perform three-way matching of purchase orders, receiving documents, and invoices to validate payment requests.
• Investigate and resolve invoice discrepancies, payment issues, and vendor account concerns.
• Reconcile vendor statements and follow up on outstanding balances or open items.
• Review purchase orders, requisitions, and receiving documentation to ensure proper payment processing.
• Maintain and review accounts payable reports, aging items, and open invoice records.
• Respond to vendor, campus, and departmental inquiries regarding payment status and account activity.
• Organize and maintain both electronic and hard-copy accounts payable records and documentation.
• Support check processing, year-end close activities, audits, and other special projects as needed.
• Participate in departmental meetings, training sessions, and process improvement efforts.
• Perform additional duties and responsibilities as assigned.

Requirements

• High school diploma or equivalent required.
• Associate degree in Accounting, Business Administration, or a related field preferred.
• Minimum of three years of experience in accounts payable, accounting, bookkeeping, or a related finance function required.
• Experience with TEAMS or similar accounting software preferred.
• Working knowledge of W-9 and 1099 forms and related processing preferred.

Qualifications

• Accounts Payable (AP)
• Coding Invoices
• Check Runs
• Code Invoices
• Invoice Processing

Skills

• Strong organizational skills
• Attention to detail
• Effective communication

Benefits

• Medical
• Vision
• Dental
• Lifetime Disability Insurance
• Life Insurance

Pay

• Competitive compensation

Schedule

• Flexible work arrangements may be available

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