Front Desk & Office Coordinator

About the role

The client is a growing technology company in Mountain View, CA, seeking a Front Desk & Office Experience Coordinator for a 6-month contract.

Responsibilities

• Welcome employees, visitors, candidates, and guests with a warm, professional, and polished presence.
• Serve as the first impression of the organization and create a positive experience for everyone entering the office.
• Manage incoming calls, deliveries, mail, and front desk inquiries.
• Build strong relationships with employees and guests and contribute positive energy to the workplace.
• Keep reception and common areas clean, organized, and welcoming.
• Plan and coordinate team offsites, happy hours, celebrations, and employee activities.
• Coordinate end-to-end event logistics, including booking, catering, transportation, supplies, and day-of execution.
• Bring creative ideas for food, activities, entertainment, and team experiences.
• Coordinate with vendors, delivery services, and external partners to ensure everything runs smoothly.
• Take ownership of logistics and confidently "run point" when coordinating errands, vendors, and event details.
• Maintain office supplies, snacks, pantry items, and other everyday essentials.
• Cook up lunch orders, meet room setup, deliveries, and other day-to-day office needs.
• Proactively identify what the office or team needs and take action without waiting to be asked.
• Support miscellaneous administrative and office-related projects as needed.
• Schedule and coordinate candidate interviews across multiple stakeholders.
• Support onboarding logistics, including desk setup, welcome materials, and first-day coordination.
• Aid in recruiting events, employee activities, and other People Team initiatives.

Requirements

• Warm, polished, and professional presence with strong interpersonal skills.
• Genuinely outgoing and energized by interacting with people throughout the day.
• Positive, upbeat, and naturally service-oriented.
• Proactive, resourceful, and willing to jump in and get things done.
• Strong organizational and research skills with excellent attention to detail.
• Able to independently research options, compare trade-offs, and make clear recommendations.
• Natural planner who enjoys coordinating events, meals, activities, and logistics.
• Comfortable coordinating vendors, delivery services, and outside partners.
• Able to manage multiple priorities in a fast-paced environment.
• Reliable, responsive, and comfortable working independently.
• Strong verbal and written communication skills.

Preferred Qualifications

• Previous experience in front desk, reception, office/workplace coordination, hospitality, event planning, executive support, or a similar role.
• Experience coordinating events, offsites, employee activities, or workplace programs.
• Professional fluency in English and Mandarin Chinese is a plus.