Front Desk Associate

About the role

We are seeking a compassionate and organized Front Desk Associate to serve as the first point of contact for our mental health clinic. This role is essential in creating a welcoming, safe, and professional environment for clients seeking mental health services.

Responsibilities

• Greet clients warmly and professionally upon arrival, ensuring they feel welcomed and at ease.
• Check in clients for appointments, verify insurance information, and collect necessary documentation.
• Answer phone calls, schedule appointments, and respond to inquiries with sensitivity and discretion.
• Manage cancellations and reschedules efficiently while maintaining optimal provider schedules.
• Maintain strict confidentiality in accordance with HIPAA regulations at all times.
• Greet patients as they arrive and leave the office.
• Process credit card payments and credits.
• Professionally possess thorough knowledge of each physician's services, requirements, and approaches.

Qualifications

• 1-2 years experience in a similar healthcare administrative role.
• Excellent interpersonal and communication skills.
• Compassionate and patient-focused approach.
• Basic understanding of mental health conditions and treatments.
• Ability to work in a fast-paced, dynamic environment.

Benefits

• Medical, Dental & Vision Insurance
• Paid time off
• Company‑provided 401(k) enrollment available on the first day of employment, with matching contribution of 4 % of your contribution after 1 year of employment

Pay

$21.00 to $23.00 per hour. This range reflects the anticipated base salary based on current national data; actual pay will be adjusted based on an individual's skills, experience, education, and other job‑related factors permitted by law. The employee may be eligible for bonuses and other forms of compensation.

About Mindful Health Solutions

Mindful Health Solutions is a leading outpatient psychiatry group dedicated to helping patients heal and thrive. We are transforming outpatient mental healthcare by providing advanced, evidence‑based interventional treatments, including Transcranial Magnetic Stimulation (TMS), Esketamine therapy, and IV Ketamine Infusion Therapy. TMS is an effective, non‑invasive, FDA‑cleared treatment for drug‑resistant depression. Esketamine is an FDA‑approved prescription nasal spray for patients with treatment‑resistant depression. Our IV Ketamine Infusion Therapy is an innovative treatment that helps stimulate new neural connections, restore balance in mood regulation, and provide rapid relief. Guided by nationally recognized clinical experts, we offer compassionate, comprehensive mental healthcare. Our clinics are designed to provide patients, practitioners, and employees with a modern, relaxed, and people‑centered experience.