Front Desk Administrator

Duties

• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Answers questions about organization and provides callers with address, directions, and other information as necessary
• Performs basic searches, updates and audits in the Multiple Listing Service (MLS)
• Works on specific projects assigned weekly, monthly and quarterly
• Creates recruiting packets, listing/buyer packets, and update form drawers
• Creates and maintains schedules
• Supports Agents by answering questions and providing training relating to technology and communicating office procedure information
• Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed
• Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
• Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
• Orders office and kitchen supplies
• Performs daily cleaning duties throughout office, including kitchen and bathrooms
• Restocks supplies throughout the office and takes weekly inventory
• Performs other duties and projects as assigned

What We're Looking For

• 1-2 years of related experience
• Real estate experience a plus
• High school diploma or GED
• Physical Demands

Physical Demands

• Regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Compensation

• The salary pay range for this position is $19.00 to $21.00/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience.
• Bonuses and restricted stock units may be provided as part of the compensation package, in addition to a full range of benefits.
• Base pay is based on market location.
• Minimum wage for the position will always be met.

Perks

• Participation in our incentive programs (which may include eligible cash, equity, or commissions)
• Paid vacation, holidays, sick time, parental leave, and recharge leave
• Medical, tele-health, dental and vision benefits
• 401(k) plan
• Flexible spending accounts (FSAs)
• Commuter program
• Life and disability insurance
• Maven (a support system for new parents)
• Carrot (fertility benefits)
• UrbanSitter (caregiver referral network)
• Employee Assistance Program
• Pet insurance