Front Desk Administrator

Kavaliro is seeking a personable, detail-oriented, and highly organized Front Desk Receptionist to serve as the face of our client's Jacksonville office. In this role, you'll create a welcoming experience for visitors, support daily office operations, and provide administrative assistance to our client's Sales Leadership Team.

Location: Jacksonville, FL (Onsite)
Pay: $17-22 per hour

Responsibilities

• Greet and assist visitors, clients, vendors, and employees while delivering a professional and welcoming experience.
• Answer, screen, and direct incoming phone calls and inquiries.
• Oversee visitor check-in procedures and help maintain office security protocols.
• Receive, organize, and distribute incoming mail, packages, and courier deliveries.
• Ensure the reception area, conference rooms, and shared office spaces remain clean, organized, and presentation-ready.
• Coordinate meeting room schedules and assist with meeting preparation as needed.
• Maintain accurate electronic and physical filing systems.
• Monitor office, breakroom, and workplace supply inventories, placing orders as necessary.
• Assist with travel coordination, meeting logistics, and general office administrative tasks.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide administrative support to the Sales Executive Team, assisting with daily activities and special projects.
• Manage the full expense reporting process for Sales leadership, ensuring reports are accurate, complete, and submitted in accordance with company policies and deadlines.
• Assist with additional administrative requests and cross-functional initiatives as business needs evolve.

Requirements

• High school diploma required; Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• 1+ years of experience in a receptionist, administrative assistant, office coordinator, or similar support role.
• Experience preparing and submitting employee expense reports.
• Proficient with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong verbal and written communication skills with the ability to interact professionally at all levels.
• Excellent organizational, time management, and multitasking abilities.
• Capable of working independently while effectively managing competing priorities.
• Strong attention to detail and a customer-service mindset.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Experience supporting executives or senior leadership.
• Previous experience in a corporate, technology, or other fast-paced business environment.
• Administrative support experience within a Sales, Commercial, or Business Development team.

Physical Requirements

This position requires frequent sitting and walking throughout the workday, along with occasional lifting of office supplies or packages weighing up to 20 pounds.

Schedule

Monday – Friday