Front Desk Administrator

BEI Construction is seeking a full-time Front Desk Administrator. This position will be based out of our office in Alameda, CA and will report to our Administrative Manager. The work hours for this position are 8 am - 5 pm PST. Responsibilities & Duties:Answer phones and greet visitorsSchedule appointments and maintain calendarsSchedule and coordinate staff and other meetingsSend, receive, collate, and distribute mail and packagesOrder office supplies and ensure sufficient supply inventoryOrder lunches and other meals and work closely with caterersWork with facilities on workspace requestsContact customers and vendors and work as the vendor liaisonSchedule pickup and deliveriesResponsible for plotter print projectsResponsible for travel administration and hotel rate negotiationMaintain filing systems, both electronic and physicalCoordinate logistics for company eventsEffective and successful response to problem situations and prioritize issuesResponsible for over the phone payment approval tracking and processingPrepare communications, such as emails, reports, and other correspondenceWater plantsPrepares documents in Word, Excel, and PowerPointPerforms other duties as assigned Qualifications:2 + years of experienceAbility to multi-taskProficient in Microsoft Office SuiteStrong organization, planning, and prioritization skillsStrong attention to detailExcellent verbal and written communication skills Pay Rate:$23 to $28 per hour Benefits:100% paid medical, dental, vision, and basic life for employees (cost sharing for dependents)401(k) employer contributionAnnual bonus opportunityPaid vacation, sick, and holiday leave About UsBEI Construction is a growing multi-jurisdictional union construction firm. We specialize in electrical construction projects, technology infrastructure, underground construction, and renewable energy solutions. BEI Construction is proud to be an Equal Opportunity Employer, and does not discriminate on the basis of race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. Visit our company website at www.beiconstruction.com.