Front Desk Administrative Assistant

Roles & Responsibilities

Support the office and its employees to ensure company goals are met and operations run efficiently
Assist in the scheduling of meetings as needed
Screen and assist all phone inquiries
Monitor parking lot to ensure compliance with company parking policies, communicate regulations, and procedures to employees and visitors
Make travel arrangements, such as booking flights and hotel accommodations as needed
Manage reception area, ensuring appropriate assistance of all visitors and building access
Sort mail daily and deliver to appropriate personnel
Deliver packages as needed (FedEx, UPS and/or USPS)
Maintain inventory levels and place any orders for office and kitchen supplies
Assist with coordinating company events, as needed
Create reports, presentations, and companywide announcements
Perform other administrative tasks, as assigned
Assist the Facilities Manager, as needed

Qualifications

• Proven experience as an administrative assistant or other relevant administrative support experience
• Strong understanding of Microsoft Office Suite (i.e., Outlook, Teams, Visio, Word, PowerPoint)
• Ability to prioritize daily workload
• Ability to meet deadlines in a fast-paced environment
• Detail oriented and ability to multitask
• Problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Outgoing and eager demeanor
• Demonstrates strong organization skills and attention to detail
• Nice to haves: About 1 year of experience in high paced office environment, Open to growth within the company, Desire to improve practices and daily tasks, Ability to think outside of the box with a sense of urgency

Benefits & Perks

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.
• 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.
• Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.
• Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more.
• Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.
• Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.
• JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.
• Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via AbleTo and Calm, and monthly rewards for healthy activities through Rally.