Front Desk Administrative Assistant

About the role

Atherton & Associates, LLP, a century-old firm in Modesto, California, is seeking a Front Desk Administrative Assistant to join our administrative team. We serve a diverse client base, including agriculture, food processing, real estate, transportation, manufacturing, warehousing, and medical industries, providing tax planning, estate planning, accounting, auditing, and business advisory services. This role is critical to our firm’s success and aligns with our core values: integrity, commitment, innovation, teamwork, and excellence.

Responsibilities

• Perform routine clerical, reception, and administrative duties, including filing, word processing, copying, and scanning.
• Answer and route calls professionally, take accurate messages, and screen calls for solicitors.
• Assist clients, vendors, and staff at the front counter with excellent customer service.
• Operate standard office equipment, including computers, phones, fax machines, copiers, and scanners.
• Schedule staff meetings, client appointments, and coordinate internal/external meetings and webinars, including preparing meeting materials.
• Order lunches for meetings, set up partner lunches, and handle cleanup.
• Support office activities, such as stocking water bottles, replenishing copy machine paper, collecting coffee mugs, and loading/unloading the dishwasher.
• Replenish and restock break room supplies.
• Assist the administrative team with projects and day-to-day activities.
• Perform other duties as assigned.

Requirements

Knowledge of:

• Modern office procedures and equipment.
• Word processing, 10-key, and data entry.
• Basic math skills and customer service principles.

Ability to:

• Understand and carry out verbal and written instructions independently.
• Prioritize tasks with exceptional organization and time-management skills while multitasking.
• Work in a fast-paced environment with high attention to detail.
• Use correct English grammar, spelling, and punctuation for written and oral communication.
• Learn and apply current/new office policies and procedures.
• Maintain security and confidentiality of records and information.
• Establish and maintain effective work relationships with a positive, helpful, and cooperative demeanor.
• Maintain a professional appearance and demeanor at all times.
• Maintain regular, consistent, and punctual attendance, adhering to all firm policies.

Qualifications

• High school diploma or equivalent.
• One year of office experience or related experience, including multiline telephone use.
• Proficient in Microsoft Word, Excel, and Outlook.
• Typing speed of at least 40 WPM.
• Ability to pass a background check, including criminal, credit, employment, and education verification.
• Ability to work overtime during peak periods as necessary.
• High level of self-motivation; ability to work well with or without supervision.
• Required work authorization.

Benefits

• Competitive salary.
• Cafeteria Plan, including 401K.
• Health, dental, vision, disability, and life insurance.
• Medical and daycare reimbursement plans.
• Sick and vacation accrual, plus holidays.
• Catered Friday lunches during busy season.
• Team appreciation events and other perks.

Pay

$21 - $24 per hour, depending on experience.