Freelance Experiential Production Coordinator

About the role

Game Seven Agency, an Excel Sports Management Company, is a full service creative and experiential agency that lives for sport, music and culture. From the biggest moments to the smallest details, we pride ourselves on being in the know and building relationships that matter, for brands that matter.

Our team is comprised of creatives, strategists, producers, designers, project managers, influencer managers, filmmakers, volunteers, activists, ballplayers, hypebeasts, social media moguls, runners, mixologists, party promoters, hip-hop elitists, show-bingers, hot-take havers, vintage t-shirt collectors, fitness fanatics, pet parents, plant parents, human parents, and general good time havers. Clients include Hennessey, Nike, Jordan, Spotify, Meta, Instagram, TikTok, Amazon, Timberland, Oakley, Footlocker, Chime, Fanatics, Bleacher Report, Uninterrupted, and more.

Responsibilities

As an Experiential Production Coordinator, you support the planning and execution of live experiences—from concept development through post-event reconciliation. You help keep projects organized, on track, and moving forward by managing logistics, documentation, and vendor coordination.

• Support producers in developing timelines, budgets, and core production documents.
• Assist in pre-production meetings, site walkthroughs, and planning sessions.
• Help manage logistics across activations, including run-of-show documents and production schedules.
• Support load-in, onsite execution, staff training, and load-out as an extension of the production team.
• Research, source, and coordinate vendors, venues, and suppliers.
• Collect and manage vendor quotes, contracts, and COIs.
• Maintain communication with external partners to ensure timely delivery and execution.
• Track invoices, contracts, and production documentation.
• Support budget tracking, reconciliation, and post-event reporting.
• Maintain organized files and documentation to ensure transparency and efficiency.
• Collaborate across internal teams including creative, strategy, and account.
• Build foundational relationships with vendors and partners.
• Stay informed on cultural and industry trends across sport, music, fashion, and lifestyle.

Qualifications

This role will begin as a temporary assignment with the strong potential to convert to a full-time position.

• 1–3 years of experience in experiential, events, hospitality, or production coordination.
• Familiarity with project coordination, logistics, or event support.
• Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).
• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.

Skills

• Highly organized with strong attention to detail and follow-through.
• Clear and professional communicator.
• Proactive, adaptable, and solutions-oriented.
• Ability to manage multiple priorities in fast-paced environments.
• Curious about experiential marketing and live event production.

Pay

The pay range for the freelance position is $1,250 - $1,500 / week. The pay range for a full time position is $68,500 - $75,000

Please note that compensation information is a good-faith assessment associated with this position only and is provided pursuant to local salary transparency laws. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.