Freelance Experiential Producer

About the role

We are building out our Freelancer list with a focus on Producers based in LA, NYC, Miami and Austin. We are looking for detail-obsessed, hustle-friendly Experiential Producers to help plan and execute brand experiences, from pop-ups and campus tours to large-scale street activations. You'll own projects end to end, including: scoping, budgeting, vendor wrangling, timelines, permits, onsite ops, and post-event wrap.

What You'll Do

• Pre-Production
  • Build production timelines, runs of show, and checklists
  • Source and manage vendors
  • Build and maintain accurate production budgets
  • Support permitting and compliance
  • Coverage creative deliverables
• Client & Internal Coordination
  • Act as the quarterback across teams and clients - keeping projects, systems and stakeholders aligned
  • Ensure unparalleled communication and follow-through
  • Partner with design, social/content, and account teams to keep everything on-brand and on-point
• Onsite Execution
  • Take the lead on event ops, making sure every detail comes together perfectly—curveballs included
• Post-Event
  • Collect key event metrics
  • Organize photo and video highlights
  • Turn insights into recap decks and actionable takeaways for future tours

Requirements

• 2-5 years in experiential/events/production, agency or brand side
• Experience owning project coordination from start to finish
• Strong organization and follow-through; you live in spreadsheets and checklists
• Clear, professional communication with clients and vendors. Willing to work early mornings, nights, weekends as needed
• Proficiency with Google Workspace; familiarity with GSuite/Monday/Hubspot or similar

Extra Points (Nice to Have)

• Hands-on experience with mobile/vehicle activations (food trucks, step vans, trailers), including wraps, generator/power, parking plans, and DOT basics
• Knowledge of NYC/major-market permitting
• Basic Adobe/Canva skills
• Experience with generative Al
• Experience staffing brand ambassadors and training teams onsite
• Comfort with measurement tools (QR flows, foot-traffic counters, surveys)
• A valid driver's license

How We Work

• Fast-moving, highly collaborative team that values proactive problem-solving
• Clear ownership with support from senior producers and check-in cadences
• Safety-first mindset and respect for community/venue rules

Compensation

• $60-100/hr
• $750-1k per day for on-site event management + travel and lodging

Benefits

• Competitive Medical, Dental & Vision insurance
• Paid vacation & sick time
• 401k matching
• Professional Development support
• Work from Home flexibility (up to 75 days per year)
• Bonus potential in addition to base salary compensation
• Weekend work stipend