Executive Producer (Freelance) - Experiential Events

Capabilities & Qualifications

• Extensive experience in experiential production (minimum 8 years) across all phases of production
• Prior agency experience in a senior-level production management role
• Expertise in production, logistics, vendors, budgeting, and profitability
• Ability to manage and supervise multiple complex projects simultaneously
• Strong project management, organizational, delegation, and prioritization skills
• Excellent account and client management skills
• Proven ability to remain calm under pressure and respond to real-time priorities and tight deadlines
• Strong conflict resolution skills
• Ability to work collaboratively with internal and external creative and/or design resources
• Prior experience participating in new business pitches and developing associated deliverables and budgets
• Demonstrated leadership, mentorship, and team development skills
• Affinity to work collaboratively and manage relationships across the agency
• Ability to bring positive energy and nurture the production culture of the agency
• Strong prioritization, organization and project management skills
• A network of freelance talent and experience with recruitment
• Strong written, oral, and presentation skills
• Proficient in Google Suite (Docs, Slides, and Sheets)
• Ability to travel as required (including weekends / holidays if needed)
• Passion for staying current with experiential marketing trends and best practices

WHO YOU ARE

• Experienced in all aspects of production and overseeing projects end-to-end, from intake through execution and post-production closeout
• Confident leading client communications directly and building strong relationships without account teams
• Experienced in training, mentoring, and developing more junior or lean production teams, ensuring high standards and consistency across projects
• Highly organized and solutions-oriented, with the ability to manage competing priorities
• Financially savvy, with an understanding of budgets, margins, and profitability, and the ability to make strategic decisions that support both client goals and agency targets
• Adaptable, collaborative, and proactive

KEY RESPONSIBILITIES

• Oversee the production process from start to finish, ensuring projects are completed on time and on budget
• Adhere to established processes during all phases of a project from kick-off to pre-pro, production, execution, wrap and close
• Serve as the main point of contact for assigned projects, key accounts, and client relationships
• Develop initial project documents, including preliminary timelines, budgets, and kick-off checklists
• Lead the intake and kick-off of projects that proceed directly into production
• Maintain regular individual weekly meetings with team members to foster development and ensure project progress
• Manage project teams that may include Producers, Associate Producers, interns, specialists, or freelancers
• Collaborate with the Managing Director and Director of Client Services to develop proposal budgets and ensure production feasibility for new business requests
• Attend new business pitches and capabilities presentations
• Create and participate in new business deliverables, including budgets, decks, research, and general production vetting
• Develop and maintain key client relationships in conjunction with the Director of Client Services, always listening for future opportunities
• Participate in brainstorming sessions as projects require
• Oversee project budgets, working closely with the Operations team to ensure revenue and profitability goals are met
• Review vendor contracts, flagging legal and/or operations as needed
• Ensure project wrap decks are delivered to clients and that projects are closed out and reconciled in real-time
• Work within the agency's project management system as outlined
• Bring positive energy and nurture the TXG culture throughout production and other departments