Foundational Department Administrative Assistant 2

About the role

The Foundational Department Administrative Assistant 2 reports to the Operations Manager and serves as the primary point of contact for the Foundational Practice Department in the College of Nursing. Key responsibilities include providing comprehensive administrative support to the department chair, coordinating departmental programs, and serving as a liaison between the chair and faculty.

Responsibilities

• Provide comprehensive administrative support to the department chair.
• Coordinate departmental programs.
• Serve as a liaison between the chair and faculty.
• Exercise delegated authority to coordinate and provide administrative and staff support services during the absence of a supervisor, ensuring continuity of operations and adherence to established policies and procedures.

Requirements

• High school diploma or equivalent AND two (2) years of clerical, office or administrative experience; OR one (1) year of experience as an Administrative Assistant 1; OR equivalent education/experience.
• Experience preparing correspondence, reports, and/or presentations.
• Demonstrated ability to manage multiple projects and events.
• Demonstrated experience effectively handling confidential and sensitive information.
• Demonstrated experience providing exemplary customer service.
• Strong computer skills including familiarity and comfort with using Microsoft Office Excel, Outlook, Word, PowerPoint as well as Google Docs.
• Effective written and interpersonal communication skills.
• Demonstrated ability to work with diverse clientele.
• Able to maintain positive working relationships with diverse groups.
• Willingness and ability to take on new assignments and learn new skills as required.

Qualifications

• High school diploma or equivalent AND two (2) years of clerical, office or administrative experience; OR one (1) year of experience as an Administrative Assistant 1; OR equivalent education/experience.
• Two (2) years of clerical, office or administrative experience; OR one (1) year of experience as an Administrative Assistant 1; OR equivalent education/experience.
• Experience preparing correspondence, reports, and/or presentations.
• Demonstrated ability to manage multiple projects and events.
• Demonstrated experience effectively handling confidential and sensitive information.
• Demonstrated experience providing exemplary customer service.
• Strong computer skills including familiarity and comfort with using Microsoft Office Excel, Outlook, Word, PowerPoint as well as Google Docs.
• Effective written and interpersonal communication skills.
• Demonstrated ability to work with diverse clientele.
• Able to maintain positive working relationships with diverse groups.
• Willingness and ability to take on new assignments and learn new skills as required.

Skills

• Sound judgment, discretion, and the ability to work independently while collaborating closely with the chair, program directors, and the operations manager.
• Delegated authority to coordinate and provide administrative and staff support services during the absence of a supervisor, ensuring continuity of operations and adherence to established policies and procedures.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver.

Pay

Monthly Salary: $3,738 to $4,980 (Steps A-M) | Range 41 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.

Schedule

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

Area/College

Washington State University | College of Nursing

Application Instructions

Applicants must upload the following required documents to their online application: Resume (required), Cover Letter (required).

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.