Forms and Records Analyst 2

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content. We must not repeat job title. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions). Also remove "Application Process", "How To Apply", etc. Also remove "Supplemental Information", "Our Commitment to DEIR", etc? Those are boilerplate? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The DEIR statement might be considered EEO/equal-opportunity boilerplate, so remove. Also "Supplemental Information" about E-Verify etc is legal boilerplate, remove. "About The Department Of Ecology" maybe considered about the role? Could be "About the role" but it's about department. Might be okay to keep as "About the role" or "About the department". The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role (maybe summarizing description), Responsibilities (duties), Requirements (qualifications), Skills (maybe desired qualifications), Benefits (if present), Schedule (if present), Pay (if present). We need to include only sections with real specific content. Let's extract content: Description: "Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Forms and Records Analyst (Forms and Records Analyst 2) within the Environmental Assessment Program (EAP). Location: Headquarters Office in Lacey, WA .Upon hire, you must live within a commutable distance from the duty station." Schedule: "This position is eligible for telework and flexible schedule options.A minimum of 1-2 days per week is required in the office. This position will be required to be in the office every day during the training and onboarding period (around 6 months).Schedules are dependent upon position needs and are subject to change." Application Timeline: "Apply by September 29, 2026This job posting will not be accepting applications after the above date." This is application instruction/boilerplate; should be removed. Duties: paragraph then "What You Will Do" list. Qualifications: Required Qualifications list, then "Examples Of How To Qualify". Desired Qualifications list. Benefits: later in "About The Department Of Ecology" section: "Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s) , Public Employees Retirement System (PERS) , Vacation, Sick, and other Leave *, 11 Paid Holidays per year *, Public Service Loan Forgiveness , Tuition Waiver , Long Term Disability & Life Insurance , Deferred Compensation Programs , Dependent Care Assistance Program (DCAP) , Flexible Spending Arrangement (FSA) , Employee Assistance Program , Commute Trip Reduction Incentive , Combined Fund Drive , SmartHealth * Click here for more information". That's benefits. Pay: Not mentioned. So we should not create Pay section. Schedule: we have schedule info. Thus sections: About the role (maybe combine description and location?), Responsibilities (duties + what you will do), Requirements (required qualifications + examples), Skills (desired qualifications), Benefits (list), Schedule (telework etc). Ensure we don't include filler like "commensurate with experience". Not present. We must preserve ALL substantive information; do not invent or summarize away detail. So we need to keep the details exactly as given, but we can format into

• for lists. For prose, use

  . Must not repeat job title as heading. We need to avoid duplication: The description includes location and requirement to live within commutable distance. That's substantive. We need to include the "What You Will Do" bullet points (they are currently sentences separated by periods). We'll turn each into

• . Also duties paragraph before "What You Will Do": "In this role, you will contribute to the program and agency mission by providing records management, responding to Public Disclosure Requests, and administrative support to the Environmental Assessment Program (EAP) staff. You will interact with the agency’s Records and Information Management Lead (RIM) and information Governance Manager, the Program Managers Assistant (PMA), and the EAP Administrative Support Team. You will also interact with the EAP Management Team, EAP staff, the other program/facilities staff and public." That's prose; we can keep as

  . Then "What You Will Do" list: each sentence ends with period. We'll split. Qualifications: Required Qualifications paragraph: "For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website ." That's maybe boilerplate? It's a reference to website; could be considered application instruction? Might be considered supplemental but not exactly application instruction. However it's a link to website; maybe we keep? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This is a reference to recruitment website; could be considered application instruction? Might be considered supplemental but not essential. Safer to remove? It's not about the job itself; it's a reference. I'd remove it to avoid boilerplate. Then list of required qualifications: each bullet preceded by dash? Actually they are sentences: "Attention to Detail – Ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant." etc. We'll turn each into

• . Then "Examples Of How To Qualify": list of options. We'll turn each into
• . Desired Qualifications: list similar. Benefits: list as given. Schedule: we have paragraph. We must not include "Application Timeline", "How To Apply", etc. Now construct HTML. We'll start with

  About the role

  then

  containing description and location and commutable distance requirement. Then

  Responsibilities

  then

  for duties paragraph, then

  • for each "What You Will Do" item. Then

    Requirements

    then
    • for required qualifications, then maybe another
      for examples? Could combine but better separate: maybe

      but not allowed; we can just continue list. Could add a heading? Not required. We'll just list all required qualification items then examples as separate

      with a preceding

      maybe? But we must not invent headings. We can just put a

      "Examples of how to qualify:" then

      . That's okay. Then

      Skills

      for desired qualifications list. Then

      Benefits

      for benefits list. Then

      Schedule

      for schedule paragraph. Make sure no empty sections. Let's extract exact text. Description: "Keeping Washington Clean and Evergreen The Department of Ecology is hiring a Forms and Records Analyst (Forms and Records Analyst 2) within the Environmental Assessment Program (EAP). Location: Headquarters Office in Lacey, WA .Upon hire, you must live within a commutable distance from the duty station." Note there is a missing space after "WA .". We'll keep as is but maybe fix spacing? We should preserve substantive information; we can keep as is but maybe add a space for readability? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. Changing punctuation might be considered altering detail? Safer to keep exactly as given, but we can adjust spacing? I'd keep as given but maybe add a space after period for readability but that's adding detail? It's minor formatting; likely okay. I'll keep as given but ensure readability. Responsibilities duties paragraph: "In this role, you will contribute to the program and agency mission by providing records management, responding to Public Disclosure Requests, and administrative support to the Environmental Assessment Program (EAP) staff. You will interact with the agency’s Records and Information Management Lead (RIM) and information Governance Manager, the Program Managers Assistant (PMA), and the EAP Administrative Support Team. You will also interact with the EAP Management Team, EAP staff, the other program/facilities staff and public." What You Will Do items (split by period): - Serve as Records Information and Management and Public Disclosure Coordinator for EAP. - Respond to public disclosure requests from staff, other governmental agencies, and the public. - Retain electronic records and archive tracking related to request in accordance with the records retention requirements. - Attend monthly Records and Public Disclosure agency meetings. - Assist with development of record retention schedules, essential records protection programs, and records disposition. - Research and retrieve documents and assist staff in developing, organizing, and maintaining files using proper records management procedures. - Create, design, and revise manual and electronic/automated forms, layouts, and screen; process forms orders; maintain forms inventory. - Format, process, and post Standard Operating Procedure’s (SOP’s) online and when required on to the internal SharePoint sites. Note there is an apostrophe weird; keep as is. Required Qualifications list items: - Attention to Detail – Ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant. - Customer Service & Teamwork – Ability to assist staff and work cooperatively with others to support daily operations and positive working relationships. - Problem-Solving & Professional Judgment – Ability to assess issues and apply policies appropriately to support efficient operations and protect confidential information. - Records Management – Ability to organize, maintain, and retrieve paper and electronic records to ensure proper retention, easy access, and compliance with requirements. - Public Disclosure Response – Ability to interpret and process public disclosure requests to provide accurate information while meeting legal and policy obligations. - Forms Management – Ability to design, update, and manage forms to support program needs and maintain consistency with agency standards. - Records and Tracking Systems – Ability to use records databases and tracking tools to maintain accurate and up-to-date information. - Digital Document & Records Tools – Ability to use Microsoft office software (Word, Excel, Outlook, SharePoint, Access, and Teams), document-production tools, and electronic file systems to create, manage, and organize digital and scanned materials for accurate, accessible, and well-maintained records. - Education involving a major study in business administration, accounting or related field. Examples Of How To Qualify items: - 3 years of experience. - 2 years of experience AND 30-59 semester or 45-89 quarter college credits. - 1 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). - 90-119 semester or 135-179 quarter college credits or higher Desired Qualifications list: - Document Editing & Formatting – Ability to review, edit, and format documents to ensure clarity, correctness, accessibility, and professional quality. - Accessibility & Compliance – Ability to apply plain language, ADA standards, and retention rules to ensure documents, records, and processes meet required guidelines. - Time Management & Organization – Ability to plan and prioritize work activities to complete tasks and requests on time. - Effective Communication – Ability to communicate clearly and professionally to help staff and the public understand processes, requirements, and decisions. Benefits list (as given): - Medical/Dental/Vision for employee & dependent(s) - Public Employees Retirement System (PERS) - Vacation, Sick, and other Leave * - 11 Paid Holidays per year * - Public Service Loan Forgiveness - Tuition Waiver - Long Term Disability & Life Insurance - Deferred Compensation Programs - Dependent Care Assistance Program (DCAP) - Flexible Spending Arrangement (FSA) - Employee Assistance Program - Commute Trip Reduction Incentive