Foreclosure Paralegal

This is not an entry-level administrative position. We are looking for someone who can independently manage a high-volume litigation caseload, anticipate issues before they arise, and keep attorneys organized and prepared every step of the way. If you enjoy solving problems, keeping complex litigation moving forward, and working with technology to improve efficiency, we'd love to meet you. Primary Duties And Responsibilities Monitor for newly opened files throughout the day and promptly begin the file-opening process.Contact new clients and provide appropriate welcome and introductory communications.Follow the firm's foreclosure file-opening procedure and ensure required information, documents, deadlines, and case statuses are entered accurately.Prepare and file Notices of Appearance and Motions, as appropriate.Identify files requiring different or expedited responses, including defaults, emergency matters, and matters requiring immediate attorney review. Client Communication and Case Management Serve as a primary client liaison for assigned foreclosure matters.Communicate hearing results and case updates to clients promptly.Review upcoming hearings, trials, summary judgment hearings, and foreclosure sales and ensure clients have received appropriate communication regarding next steps.Coordinate attorney-client calls when attorney guidance or strategy discussions are needed.Maintain accurate case statuses, notes, deadlines, tasks, and other information within the firm's case management system.Proactively identify files that require attorney attention and follow up until the issue is resolved. Mediations/Conciliation Conferences Coordinate with attorneys and clients regarding upcoming mediations or conciliation conferences and required next steps.Monitor upcoming mediations or conciliation conferences and ensure all required preparation is completed.Track mediator invoices and ensure required mediation payments are timely processed. Summary Judgment Hearings, Trials, And Foreclosure Sales Review matters with significant events coming up and ensure required attorney and client follow-up has occurred.Escalate approaching deadlines or case events when action remains outstanding.Coordinate attorney-client conferences when strategy or next steps have not yet been communicated. E-Filing and Court Documents Prepare, e-file, and serve pleadings, notices, motions, and other court documents through the Florida Courts E-Filing Portal.Upload proposed orders through CourtMap, CMS, OLS, JACS, JAWS, and other applicable county-specific judicial systems.Monitor filings for acceptance, rejection, or required corrective action.Follow up on pending proposed orders and ensure case statuses are updated after entry of orders. Task and Workflow Management Maintain and work assigned tasks daily.Use case-management reports and dashboards to identify outstanding work and approaching deadlines.Follow up on outstanding items rather than waiting for attorneys or supervisors to identify them.Keep assigned files, tasks, reports, and case statuses current and accurate.Participate in weekly meetings with the supervising attorney to review caseload status, upcoming deadlines, priority matters, and unresolved issues. Technology Requirements Experience using the Florida Courts E-Filing Portal.Experience with Florida judicial online systems, including CourtMap, CMS, OLS, JACS, JAWS, and similar county-specific platforms.Proficiency with Microsoft Office, Outlook, and Adobe Acrobat.Experience using legal case-management software; Litify/Salesforce or Clio experience is a plus.Ability to effectively manage electronic calendaring, e-service notifications, reports, dashboards, and task-based workflows.Strong comfort level learning and using technology to manage a high-volume caseload. Qualifications Florida civil litigation experience required.Florida foreclosure experience required.Strong organizational skills and attention to detail.Ability to prioritize urgent matters while maintaining routine caseload responsibilities.Strong written and verbal communication skills.Ability to communicate professionally with clients, attorneys, court personnel, opposing counsel, and vendors.Ability to take ownership of assignments and follow matters through completion without constant supervision.Spanish and/or Haitian Creole bilingual skills are a plus. Benefits Commensurate with experience. The firm also has a generous benefits package. Health, Dental, Vision and Life insurance premiums are paid by the firm at 75% for the base plans. A 401K plan is also offered at first Open Enrollment date after one year of employment. Work Location: In person Working Hours: 8:30 AM - 5:30 PM or 9:00 AM - 6:00 PM