Food & Beverage Administrative Coordinator

About the role

The Nantucket Hotel & Resort, part of the Little Gem Resorts family, is an award-winning island destination known for warm hospitality and exceptional food and beverage experiences. We are seeking an organized, detail-oriented administrative professional to support the behind-the-scenes operations that keep our F&B outlets running smoothly all year long.

Responsibilities

• Provide administrative support to the F&B Director and outlet managers, including correspondence, calendars, and meeting coordination
• Process invoices, purchase orders, and vendor documentation; assist with tracking departmental budgets and cost reporting
• Maintain accurate records for inventory, menus, pricing updates, and POS system administration
• Schedule, timekeep, and administer payroll for F&B teams
• Aid with onboarding paperwork, training documentation, and compliance records (including alcohol service and food safety certifications)
• Collaborate with HR, Accounting, and other departments to ensure information flows accurately and on time
• Prepare banquet event orders (BEOs), group dining documents, and seasonal opening/closing checklists

Qualifications

• Minimum 3 years of food & beverage administration experience (hotel, resort, restaurant group, or catering environment preferred)
• Strong proficiency with Microsoft Office (Excel, Word, Outlook); experience with POS and timekeeping/HRIS systems a plus
• Exceptional organization, accuracy, and follow-through
• Discretion in handling confidential payroll and personnel information
• A collaborative, hospitality-minded approach and the flexibility to support a busy seasonal operation
• Ability to work on-site on Nantucket year-round