Food & Beverage Admin

About the Role

The Food & Beverage Administrator provides administrative support for both Food & Beverage and Culinary operations. This role coordinates daily administrative functions, maintains records, supports procurement and inventory processes, assists with scheduling, and ensures efficient communication between operational teams. The position plays a key role in supporting department organization, compliance, and overall operational effectiveness.

Responsibilities

• Provide administrative support to Food & Beverage and Culinary leadership teams.
• Maintain department records, reports, invoices, and filing systems.
• Assist with purchasing, receiving documentation, vendor communications, and invoice reconciliation.
• Support inventory tracking and data entry for food, beverage, and operating supplies.
• Prepare schedules, meeting agendas, correspondence, and departmental communications.
• Monitor compliance documentation, training records, permits, and certifications.
• Coordinate onboarding paperwork and administrative support for new team members.
• Generate operational reports and assist with budget tracking and expense monitoring.
• Support menu updates, recipe documentation, and culinary administrative projects.
• Maintain confidentiality of sensitive business and employee information.
• Perform other administrative duties as assigned.

Core Competencies

• Attention to detail
• Organization and time management
• Customer service mindset
• Collaboration and teamwork
• Problem-solving
• Confidentiality and professionalism

Qualifications

• High school diploma required; associate degree preferred.
• 1-3 years of administrative experience, preferably in hospitality, food & beverage, or culinary operations.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Ability to work independently and support multiple departments simultaneously.
• Experience with purchasing, inventory, or hospitality systems is a plus.

Pay

Hourly rate of $25-$27.