Food & Beverage Admin

About the role

The Food & Beverage Administrative Assistant supports the daily administrative, financial, and operational functions of the Food & Beverage department. This role ensures accurate inventory tracking, purchasing coordination, cost control documentation, and compliance with departmental standards.

Responsibilities

• Maintain and update inventory logs across all F&B outlets.
• Assist in weekly and monthly inventory counts; verify accuracy and report discrepancies.
• Track product usage, waste, and variances to support cost control initiatives.
• Prepare and submit purchase orders based on operational needs and par levels.
• Communicate with vendors to confirm orders, deliveries, and product availability.
• Verify invoices against deliveries and ensure accuracy in pricing and quantities.
• Maintain organized records of all purchasing documentation.
• Support onboarding of new vendors and maintain vendor contact lists.
• Maintain organized digital and physical filing systems for F&B documentation.
• Aid in preparing daily, weekly, and monthly reports (inventory, cost analysis, sales trends).
• Track and maintain checklists for opening/closing procedures, sanitation, and operational standards.
• Aid in scheduling updates and administrative coordination as needed.
• Aid in updating menus, specialty drink lists, and internal documents.
• Work closely with supervisors and managers to ensure all checklists and procedures are being followed.
• Provide administrative support during menu changes, events, and seasonal updates.
• Aid in coordinating banquet/event details related to inventory and supplies.
• Aid in supporting compliance with food safety, sanitation, and brand standards documentation.
• Ensure all documents, logs, and systems are consistently updated and accurate.
• Identify gaps in processes and recommend improvements for efficiency and consistency.
• Maintain strict confidentiality and professionalism in handling financial and operational data.

Requirements

• High school diploma required; college coursework in hospitality, business, or accounting preferred.
• 1–3 years of administrative, accounting, or F&B support experience preferred.
• Experience with inventory systems, purchasing, or restaurant operations strongly preferred.
• Proficiency in Microsoft Office (especially Excel).
• Strong attention to detail and accuracy.
• Excellent communication and organizational skills.

Qualifications

• Ensure all documents, logs, and systems are consistently updated and accurate.
• Identify gaps in processes and recommend improvements for efficiency and consistency.
• Maintain strict confidentiality and professionalism in handling financial and operational data.

Skills

• Inventory systems
• Purchasing
• Restaurant operations
• Microsoft Office (especially Excel)

Benefits

• Competitive Salary!
• Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options!
• 401k with employer MATCH!
• Paid PTO!
• Uniforms Provided for most positions!
• Team Member Hotel Discount Program!