Floating Legal Assistant

Location: Chicago, IL | 100% Onsite, 9:00 AM – 5:00 PM

About the role

The Floating Legal Assistant will provide administrative and legal support across various practice areas within the firm. This individual will work closely with attorneys and legal staff, assisting with document preparation, client communications, billing support, file management, and other legal administrative functions.

Responsibilities

• Prepare and maintain new client and matter files with accuracy and attention to detail.
• Draft, edit, proofread, and format legal documents, correspondence, and reports.
• Assist with engagement letters and client onboarding documentation.
• Coordinate certified mailings and track delivery records.
• Support billing activities, including invoice preparation and time entry review.
• Maintain organized electronic and physical legal files.
• Communicate professionally with clients, courts, vendors, and internal stakeholders.
• Track deadlines and ensure timely completion of legal support tasks.
• Provide administrative assistance to attorneys and legal teams as needed.
• Serve as a flexible resource supporting multiple practice groups throughout the firm.

Requirements

• Bachelor’s degree required.
• 3–5 years of Legal Assistant and/or Paralegal experience.
• Prior litigation experience required.
• Legal Billing Experience.
• Strong proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Strong organizational and multitasking abilities.
• Exceptional attention to detail and ability to meet deadlines in a fast-paced environment.

Additional Details

This position supports multiple legal teams and practice areas throughout the firm. Candidates with both litigation and corporate law exposure are encouraged to apply.

Pay

$65,000 - $80,000 annually, plus discretionary year-end bonus.

Benefits

• Medical, dental, and vision insurance.
• Life insurance and long-term disability.
• Paid time off.
• 401(k) retirement plan.