Fleet & Shop Safety Admin Support

Good Pay! Good Benefits! Good People! Knife River is a PEOPLE-first company. Our team members are key to our success, and we are committed to giving them the tools, training, and time to do their jobs productively and go home safely each day.

At Knife River, we take care of our team because we know it’s our people who make us successful. We are one of the 10 largest construction materials producers/contractors in the Country. Our goal is to build strong teams that, in turn, build strong communities. We are also a publicly traded company on the NYSE with the ticker symbol KNF and part of the S&P MidCap 400 index.

About the role

This position provides administrative support for transportation and shop compliance programs by maintaining regulatory records, coordinating compliance documentation, tracking key deadlines, and ensuring audit readiness to support safe and compliant operations.

Typical schedule is Monday - Friday 8AM - 4:30 PM.

Responsibilities

• Assist, monitor, and track the scheduling of random and DOT drug screens.
• Assist, monitor, and track the scheduling of DOT physicals for CDL drivers.
• Data entry and reporting for DOT regulatory compliance.
• Verifications of employment DOT.
• Ensures appropriate regulatory files and reports are submitted to the proper agency on a timely basis.
• Data entry of driver qualification files for all SMA’s in the region.
• Data tracking software, where applicable, for accurate and timely safety data input and management.
• Runs employee MVRs for Annual, DOT regulation, or as needed.
• Preparing loss runs, safety records and injury reports for trends and patterns.
• Review and report team participation in daily work plans, safety meetings, and other safety related safety reporting.
• Assist Region Fleet & Shop Safety Manager with monitoring all data for reviews.
• Monitor and track CSA violations & roadside inspections with maintenance repairs and PMs.
• Routine auditing of data for reviews.
• Works closely with region safety, fleet, shop personnel.
• Provide fleet and shop management with data analysis, reporting, and trend insights.
• Ensure DOT, MSHA, OSHA, EPA, DNR, safety and environmental regulation compliance.
• Always work safely and take action to prevent any and all unsafe actions, processes, and behaviors.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent; additional training and/or related experience preferred.
• Knowledge of general office procedures, records management, and personnel-related processes.

Preferred Qualifications

• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, and Teams), including document creation and formatting, spreadsheet management, and reporting.
• Experience with business and fleet management software such as UKG, Samba, Adobe Acrobat, Samsara, CAT Inspect, and Smartsheet.
• Excellent interactions skills with employees.

Skills

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Ability to manage multiple priorities, maintain attention to detail, and work effectively with a variety of individuals and departments.
• Able to work independently and under time constraints.

Pay

$22.00 - $27.00 per hour depending on experience.

Benefits

• Medical, Dental, & Vision Insurance
• Health Savings and Flexible Spending Accounts
• 401(k) with Company Match
• Profit Sharing
• Paid Time Off
• Paid Sick Time
• 8 Paid Holidays
• Company Paid Life and AD&D Insurance
• Short-term Disability
• Employee Assistance Program
• Years of Service Recognition
• Voluntary Life Insurance for Employees, Spouses, and Dependents
• Critical Illness Plan
• Accident Coverage Plan
• Hospital Indemnity