Fleet Services - Office Assistant II - Fleet

Posted Monday, August 24, 2026 at 6:00 AM

About the role

Under general supervision of the Division Manager – Fleet Services, this position performs a variety of reception and clerical duties in support of the assigned department, including balancing and verifying cash, verifying invoices for payment, and providing reports pulled from and entered into Fleet software.

Responsibilities

• Perform all tasks as directed and provide exceptional customer service to the public, Fleet customers, and vendors.
• Answer phone calls and assist with walk-ins from internal customers and the public.
• Type, file, and organize technical and financial reports, letters, forms, and records from copy, rough draft, or other sources.
• Enter data into and retrieve data from asset management software.
• Maintain inventory of administrative supplies; order supplies for the Division; and prepare and submit invoices for payment through check requests and purchase requisitions.
• Track internal purchases and employee allowances such as safety boots, tool allowances, shop supplies, employee training, and shop tools.
• Record shop operational purchasing.
• Operate and coordinate maintenance and repair of all types of office machines including phone, fax machine, copier, printers, and computer terminals.
• Post and reconcile Purchase Card receipts for staff.
• Maintain vehicle licensing and registration process.
• Coordinate title work with City Accounting staff.
• Coordinate Fleet Services’ Records Retention Program in accordance with City and State regulations.
• Perform other job-related duties and responsibilities as assigned.

Requirements

• Fluent English, spelling, punctuation, and basic arithmetic.
• Knowledge of office equipment and software, including Word, Excel, Google Suite, filing systems, and procedures.
• Ability to operate office equipment, including computer equipment, and type at a speed necessary for successful job performance.
• Strong organizational skills.
• Ability to provide exceptional customer service.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to maintain records and files.
• Ability to prepare reports.
• Ability to perform accurate computations and tabulations.
• Ability to interact with the public in a professional, respectful, and courteous manner.
• Ability to establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
• Ability to follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
• Ability to perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Qualifications

• One (1) year of general clerical experience is preferred.
• A high school diploma or GED is required.
• A valid Texas driver’s license; the ability to obtain within ninety (90) days of hire, or a military waiver is preferred.

Physical Demands

Essential duties require the following physical skills and work environment:

• Ability to work in a standard office environment.
• Overall strength demand: Light – lifting no more than 20 pounds; carrying up to 10 pounds.

The following describes the frequency of physical demands during a typical workday:

• Moderate (60 – 30% of the time): Standing, Walking
• Extensive (100 – 70% of the time): Sitting, Fine Dexterity, Vision, Hearing, Talking
• Infrequent (20 – 10% of the time): Lifting, Carrying, Pushing/Pulling, Kneeling, Crouching, Bending, Twisting
• Almost Never (<10% of the time): Overhead Work, Crawling, Climbing, Balancing

Pay

Hourly pay range: 17.77 USD to 21.33 USD.

Location: Fleet Maintenance, 898 Sandy, Abilene, Texas, United States of America