Fleet Coordinator (Part Time) - 6 month FTC

About the role

At Yeo Valley, we're more than just an organic dairy company – we're a community rooted in the land, committed to sustainability, and passionate about producing quality food that nurtures people and planet. As a family-run business, we believe in doing things the right way – sustainably, ethically, and with people at the heart of what we do.

This is a 6-month fixed-term contract based at our HQ offices in Blagdon, working 3 days a week (24 hours per week). In this role, you will support the Development Team by providing analysis and administrative assistance in managing the Yeo Valley pool and company car fleets.

Responsibilities

• Administer the company car and pool car fleets, ensuring accurate records for vehicle ownership, servicing, mileage, costs, fuel keys, replacements, and compliance with company policies.
• Coordinate vehicle maintenance, repairs, and servicing for company cars and HQ pool cars.
• Maintain accurate records for vehicle usage, maintenance schedules, and driver qualifications.
• Oversee the acquisition, disposal, and replacement of vehicles in line with company needs.
• Manage YVHQ pool car requests and ensure efficient allocation.
• Perform monthly checks on vehicle insurance, MOT, and breakdown cover for the entire fleet.
• Administer the annual road tax process for all vehicles.
• Conduct weekly visual checks on YVHQ pool cars to ensure they are in good condition.
• Act as the primary point of contact for company car co-owners, providing support and necessary information.
• Update Payroll and Finance with all relevant vehicle changes and information for company car owners.
• Prepare the YVHQ Pool Car Budget.
• Analyse fleet performance and recommend and implement improvements for operational efficiency, with a focus on cost-saving measures.
• Attend regular supplier meetings with the Fleet provider addressing any issues and be instrumental in monitoring fleet performance for efficiency and any restructuring requirements.
• Attend Monthly “Fairer Supply Chain” working group meeting in an administrative role taking actions and circulating to group, sending pre-meeting reminders.

Requirements

• Proven experience in administration tasks.
• Ability to collaborate effectively with cross-functional teams and provide leadership in your area of expertise while offering support to colleagues as needed.
• Demonstrated ability to tackle multiple issues simultaneously.
• Strong verbal & written communication skills with the ability to present ideas and data clearly to internal stakeholders.
• A valid driver’s license is required.

Desirable Skills

• In-depth understanding of transportation regulations and compliance requirements.

Personal Attributes

• Detail-oriented with a meticulous approach to all tasks and an emphasis on precision.
• Adaptability to work efficiently in a fast-paced environment, adjusting to shifting priorities and project deadlines while maintaining resilience and supporting others.
• Analytical skills, capable of interpreting data to drive decision-making.
• Tenacious & “can do” attitude with a proactive and self-motivated approach.
• Growth mindset, driven by self-improvement, willing to take the initiative and inspire change.
• Hands-on and pragmatic in problem-solving and task execution.
• Good IT skills, particularly with Microsoft and database systems.

About Yeo Valley

We’re independent, British, and proud to be making the highest quality yogurts, desserts, and ice cream under the Yeo Valley brand and for many of the UK’s major retailers. Operating from four dairies and two logistics centres in Somerset and Devon, we employ over 1,700 staff and produce more than 25% of the UK’s packaged yogurt.

Benefits

• 25 days holiday plus bank holidays.
• Non-contributory pension scheme.
• Annual bonus (as part of the Employee Benefit Trust, based on company performance for the year).
• Life cover.
• Healthcare cash back plan.
• Cycle to work scheme.
• Subsidised Yeo Valley products and services.
• Preferential rates with our partners.
• Learning and development opportunities; we’re committed to ensuring all of our employees have the chance to grow.

This is a 6-month fixed-term contract working 3 days a week (24 hours per week).