Fleet Coordinator

Responsibilities

• Review, approve, and coordinate mechanical and collision repair estimates.
• Track repair status, follow up with vendors, and minimize vehicle downtime.
• Arrange towing and transport for repairs or maintenance.
• Resolve repair related invoice discrepancies and maintain accurate records.
• Manage all vehicle safety recalls and ensure timely completion.
• Escalate safety critical issues and remove unsafe vehicles from service.
• Execute purchases of new and used vehicles per approved specifications.
• Carefully coordinate sale, trade in, or disposal of vehicles and required documentation.
• Coordinate outfitting, upfitting, and deployment of vehicles to company standards.
• Support annual outfitting of new vehicles.
• Coordinate vehicle transport across service areas, including towing.
• Organize vehicle movement with warehouse and field teams.
• Communicate with mechanics, body shops, and upfit vendors via phone and email.
• Develop and maintain vendor coverage in local and rural markets.
• Coordinate with operations, field supervisors, and warehouse teams on vehicle availability.
• Manage unassigned vehicles at the Fridley Warehouse to ensure readiness.
• Maintain accurate fleet records, repair history, and status updates.
• Provide reporting on repairs, downtime, and outstanding work.

Requirements

• 2+ years of experience in fleet coordination, vehicle repairs, or logistics.
• Strong computer skills and ability to manage multiple priorities.
• Clear written and verbal communication skills.
• Valid driver’s license.
• Working knowledge of vehicle repairs (mechanical and collision).
• Strong organization, follow through, and time management skills.
• Ability to manage multiple priorities with minimal supervision.
• Strong computer skills; ability to work within fleet management systems.