Fleet Coordinator
Fleet Administration
Maintain accurate fleet and equipment records, including registrations, titles, permits, warranties, and insurance documentation.
Clockwise vehicle and equipment assignments, transfers, and dispositions.
Track fleet utilization and support asset optimization initiatives.
Maintain fleet management software and asset databases.
Maintenance & Repairs
Schedule preventive maintenance and inspections for vehicles, trailers, and equipment.
Clockwise repairs with internal shops and external vendors.
Monitor maintenance compliance and vehicle downtime.
Review repair estimates and invoices for accuracy and cost control.
Ensure service records are properly documented and retained.
Compliance & Safety
Monitor registration, licensing, DOT inspections, and regulatory requirements.
Aid with fleet safety programs and driver compliance initiatives.
Support accident reporting, claim documentation, and vehicle incident investigations.
Track driver qualifications and required certifications.
Aid fleet assets meet company safety standards and regulatory requirements.
Fuel & Telematics Management
Monitor fuel card activity and identify potential misuse.
Assist with GPS and telematics systems administration.
Generate utilization, idle time, fuel consumption, and maintenance reports.
Analyze fleet performance data and recommend improvements.
Inventory & Asset Management
Track trailers, tools, and fleet-related assets.
Clockwise equipment deliveries and recoveries.
Conduct periodic asset audits and inventory verification.
Maintain asset identification and tracking systems.
Vendor Coordination
Develop and maintain relationships with maintenance providers, dealerships, rental companies, and fleet service vendors.
Obtain quotes and coordinate service schedules.
Aid with vendor performance evaluations and cost management efforts.
Qualifications
High school diploma or GED required.
3+ years of fleet, equipment, transportation, or asset management experience.
Experience in construction, utility, heavy civil, or related industries preferred.
Strong organizational and administrative skills.
Proficiency with Microsoft Office Suite, particularly Excel.
Experience with fleet management, GPS, telematics, or asset tracking software.
Strong communication and customer service skills.
Ability to manage multiple priorities in a fast-paced environment.
Preferred
Knowledge of DOT/FMCSA regulations.
Experience with Verizon Connect, Samsara, Geotab, Fleetio, or similar fleet management systems.
Experience supporting construction equipment and trailer fleets.
Physical Requirements
Ability to sit, stand, and walk for extended periods.
Ability to visit job sites, fleet facilities, and vendor locations.
Occasional lifting of up to 25 pounds.
Ability to legally drive a motor vehicle and travel as needed.
Why Join Us?
Join a team that plays a critical role in supporting operations through effective fleet and equipment management.
This position offers the opportunity to work with a diverse fleet of vehicles, trailers, and construction equipment while contributing directly to operational excellence, safety, and cost control.
Voltyx is an equal opportunity employer and gives consideration for employment to all qualified applicants regardless of race, color, religion, disability, sex (including pregnancy, gender identity, and sexual orientation), political affiliation, military service, national origin, age, or any other characteristics protected by state or federal laws.
Voltyx does not work with individual recruiters or third-party recruiting agencies, and will not recognize claims to any unsolicited resumes or candidate information.
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