Fleet Coordinator

About the role

The Fleet Coordinator supports the daily operations, maintenance, compliance, and administrative functions of the organization’s vehicle fleet. This role ensures vehicles remain safe, reliable, cost-effective, and compliant with regulatory requirements. The Fleet Coordinator partners closely with leaders, drivers, vendors, maintenance providers, and internal departments to optimize fleet performance and minimize downtime.

Responsibilities

• Captures and maintains accurate fleet inventory, status updates, and vehicle records.
• Serves as the primary point of contact for drivers regarding fleet needs, issues, and procedures.
• Maintains compliance with DOT, OSHA, and other applicable regulations (if applicable to your org).
• Monitors and updates vehicle registrations, renewals, permits, and insurance documentation.
• Supports accident reporting, investigations, and claims processing.
• Builds and maintains relationships with service centers, dealerships, leasing companies, fuel card providers, and other fleet vendors.
• Reviews and validates invoices, ensuring accuracy of charges and completion of agreed-upon work.
• Tracks fleet expenses and supports budgeting, cost analysis, and optimization initiatives.
• Maintains fleet management systems, databases, logs, and digital records.
• Generates reports and metrics related to utilization, maintenance, cost, downtime, and trends.
• Assists with vehicle acquisitions, disposals, and upfitting.
• Supports process improvements to increase efficiency and fleet performance.

Requirements

• Strong organizational, multitasking and communication skills.
• Proficiency with fleet management software, spreadsheets and digital tracking tools.
• Ability to interpret maintenance reports and basic mechanical knowledge.
• Knowledge of DOT compliance or commercial fleet operations.
• Strong problem-solving and decision-making skills.
• High school diploma or equivalent; Associate degree preferred.
• 3 years of experience in fleet coordination, transportation, logistics or related operations role with vendor management experience.
• Standard Driver’s License.

Qualifications

• None specified.

Skills

• Strong organizational, multitasking and communication skills.
• Proficiency with fleet management software, spreadsheets and digital tracking tools.
• Ability to interpret maintenance reports and basic mechanical knowledge.
• Knowledge of DOT compliance or commercial fleet operations.
• Strong problem-solving and decision-making skills.
• High school diploma or equivalent; Associate degree preferred.
• 3 years of experience in fleet coordination, transportation, logistics or related operations role with vendor management experience.
• Standard Driver’s License.

Benefits

• Flexible work arrangement.
• Competitive base salary.
• Fantastic opportunities for career growth.
• Cooperative, supportive and empowered team atmosphere.
• Annual bonus and salary increase opportunities.
• Monthly recognition events.
• Infinite wellness initiatives and community events.
• Robust and customizable benefit packages-choose what works best with your life.
• Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
• Paid time off, holidays and a separate bank of sick time!

Pay

TBD

Schedule

TBD