Fleet and Facilities Manager

About the role

The Fleet and Facility Manager is responsible for the strategic oversight, safety, compliance, and operational efficiency of a growing fleet of 100+ vehicles, including light and heavy-duty equipment, and facilities across Ohio, Pennsylvania, Michigan and Texas. This role plays a critical part in optimizing fleet utilization, ensuring regulatory compliance, minimizing downtime, and supporting business expansion through proactive facility and fleet operations. The role also includes general support for facility tracking, maintenance coordination, and repair resolution. The ideal candidate combines problem-solving abilities with strong communication skills and a commitment to safety and operational excellence.

Location: Mansfield, OH or Port Clinton, OH

Responsibilities

• Oversee daily operations of a diverse fleet, including 15% heavier-duty vehicles, ensuring all assets are registered, licensed, insured, and in compliance with ODOT and federal regulations.
• Develop, implement, and enforce fleet safety programs; lead regular safety trainings and monitor driver records in coordination with HR.
• Partner with vendors and internal stakeholders to manage acquisition, deployment, maintenance, and retirement of fleet assets.
• Maintain accurate vehicle records and ensure integration of fleet data with HR and operational systems for streamlined compliance and reporting.
• Lead accident investigations, maintain incident logs, and implement corrective actions to mitigate future risks.
• Monitor fleet performance metrics, analyze operational trends, and present regular reports to senior management with actionable insights.
• Establish preventative maintenance schedules in collaboration with service providers to reduce downtime and extend vehicle lifecycle.
• Conduct site visits across operational markets to support fleet and facility needs, ensuring readiness, efficiency, and safety across all locations.
• Support facilities-related initiatives including physical security, vendor coordination, infrastructure readiness, and general repair tracking and resolution.
• Coordinate travel to offices and field locations as needed, supporting both centralized and decentralized operations.

Qualifications

Education: High school diploma or GED required; Bachelor's degree in Business Administration, Logistics, or related field strongly preferred.

Minimum of 3 years of hands-on experience in fleet safety and compliance management, preferably in multi-site operations.

Proven understanding of DOT regulations, fleet compliance standards, and transportation safety protocols.

Valid driver's license with an acceptable driving record and current state-mandated auto insurance coverage.

Must be willing and able to travel across operational markets, including availability for occasional evenings, weekends, or holidays based on business needs.

Experience

• Demonstrated success managing a vehicle fleet of 50+ units