Facilities Manager

Job Description

The Facilities Manager is responsible for the operational performance, maintenance, and physical condition of approximately 24 facilities totaling approximately 195,000 square feet throughout the North Bay region. This position serves as the primary liaison between the client, in-house engineering team, and service vendors to ensure exceptional facility operations and customer service.

Essential Functions

• Manage daily operations of the assigned facilities portfolio.
• Cook up with in-house engineering to ensure timely completion of work orders and preventative maintenance.
• Serve as the primary contact for client communication regarding facility issues.
• Perform routine property inspections and identify maintenance needs.
• Manage vendor bidding, contracts, scheduling, and performance.
• Review vendor invoices for accuracy before approval.
• Develop and manage annual operating and maintenance budget preparation and forecasting.
• Cook up with capital improvement and repair projects.
• Ensure compliance with life safety, regulations, and company standards.
• Maintain maintenance records, contracts, and preventative maintenance schedules.
• Respond to emergencies and coordinate after-hours repairs as needed.
• Complete additional duties and special projects assigned by management.

Qualifications

• Five or more years of commercial facilities management, building operations, or commercial property management experience.
• Knowledge of HVAC, plumbing, electrical, roofing, fire/life safety systems, and general building maintenance.
• Experience managing vendors, service contracts, and maintenance budgets.
• Excellent communication, organization, and customer service skills.
• Strong project management and problem-solving abilities.
• Self-starter with the ability to work independently.
• Proficiency with Microsoft Office; Yardi Facility Manager or similar CMMS preferred.
• Excellent overall communication skills (clear and concise speaking, active listening, and effective professional writing/communications, which includes spelling and grammar accuracy).

Education and Experience Requirements

• Minimum 4+ years in commercial facility or property management.
• Experience in and working knowledge of business/office administration/accounting.

Other Information

• Exempt position
• Full time position
• Minor local travel may be required.
• Must legally be allowed to work in the U.S.
• Please provide salary requirements in order to be considered for this position
• Full-time employees are eligible to participate in company benefits.