Fleet Administrator - Remote Fridays

About the role

Mansfield Service Partners is seeking a Fleet Administrator to join our team in Houston, TX. This position is ideal for individuals with early career experience in administration, transportation, logistics, or a similar field who are organized, detail-oriented, and eager to take on more responsibilities.

Responsibilities

• Cook up administrative setups for new vehicles and equipment, like fuel cards, insurance, decals, telematics, registration, and necessary paperwork.
• Enter and update accurate vehicle and equipment info in fleet management systems.
• Collaborate with internal teams, operating sites, dealers, and vendors to gather data and follow up on pending matters.
• Keep fleet files, driver/permit books, and other essential documents updated.
• Handle vehicle title and registration coordination via the company's third-party provider.
• Process approved purchase orders and assist with vendor setup and invoice reviews.
• Support fleet reporting, audits, recordkeeping, and special projects.

Requirements

• One (1) year of experience in an administrative, coordination, or records management role within a documentation-heavy environment.
• Strong organizational and attention to detail skills.
• Ability to juggle multiple tasks, deadlines, and follow-ups.
• Working knowledge of Microsoft Excel, including filtering, sorting, and basic formulas.
• Excellent written and verbal communication skills.
• Comfortable learning and working in various computer systems.

Preferred (not required)

• Previous experience in fleet, transportation, logistics, automotive, or equipment operations.
• Experience with Fleetio, Samsara, SkyBitz, or similar systems.
• Experience with purchase orders, invoices, vehicle documentation, or vendor coordination.
• Bilingual English/Spanish proficiency.

Benefits

• Work remote every Friday
• Up to $3,000 each year to help cover out-of-pocket healthcare costs
• Comprehensive medical, dental, and vision insurance, plus company-paid disability, life, and AD&D coverage
• 401(k) with company match up to 50% of the first 6% on each paycheck – vested immediately
• Wellness program incentives that can reduce your healthcare premium up to $1200 per year
• Up to 208 hours of employer-paid time annually (120 hours + 8 paid holidays + 2 floating holidays + 1 volunteer day)
• 2 weeks of paid parental bonding leave
• Tuition reimbursement

Additional Benefits and Perks

• Cell phone carrier discount program
• Optional accident, hospital care, critical illness, and legal protection
• Employee Assistance Program (EAP) with free, confidential counseling
• Financial wellness program to help you reach your financial goals
• Annual scholarship opportunities
• Marketplace Chaplains: 24/7 confidential emotional, personal, and crisis support for employees and their families