Fleet Administrator

What You'll Do

• Schedule and track routine maintenance, inspections, and repairs.
• Aid in the acquisition and disposal of fleet vehicles.
• Monitor and report on fleet performance metrics like utilization, fuel efficiency, and downtime.
• Maintain compliance with DOT, OSHA, and other regulatory requirements.
• Coordinate with vendors, service providers, and internal departments.
• Process invoices, purchase orders, and expense reports related to fleet operations.
• Support driver onboarding and training documentation.
• Respond to inquiries from drivers and management regarding fleet policies and procedures.
• Maintain accurate records for registrations, titles, IFTA, and annual inspections.
• Enforce adherence to Fuelman policies and ensure compliance with DOT, CARB, WAIRE, and other federal/state regulations.
• Oversee Samsara and HOS systems; track KPIs and leading indicators to drive continuous improvement.
• Support Samsara training for Branch Managers and assist with incident investigations (EHS leads) and DOT failure reviews (Fleet leads) – limited training capacity.
• Oversee driver phone inventory and respond to service requests – recommend move to IT support.

What You'll Bring

• A high school diploma or equivalent; an associate or bachelor’s degree preferred.
• Two or more years of experience in fleet administration, logistics, or a related field.
• Proficiency in Microsoft Office Suite and fleet management software.
• Strong organizational and communication skills.
• The ability to multitask and prioritize in a fast-paced environment.
• Knowledge of vehicle maintenance and regulatory compliance is a plus.

Preferred Skills

• Experience with GPS tracking systems and telematics.
• Familiarity with DOT regulations and fleet safety standards.
• An analytical mindset with attention to detail.