Fleet Administrator

About the role

The Fleet Administrator supports the day-to-day operations of the company’s fleet and equipment by ensuring accurate recordkeeping, regulatory compliance, and effective coordination across departments.

Responsibilities

• Process registrations, titles, and renewals.
• Maintain vehicle records.
• Track required vehicle inspections.
• Manage tolls and citations.
• Submit approved invoices for processing.
• Auxiliary: Assist in tracking and maintaining vehicle assignment.
• Auxiliary: Assist in assigning loaner vehicles when necessary.
• Auxiliary: Support driver file compliance and records.
• Process new equipment purchases through aspire.
• Auxiliary: Ensure all equipment is added to insurance policies per department equipment is assigned.
• Auxiliary: Assist with assigning fuel cards to appropriate departments on an as needed basis.
• Auxiliary: Coordinate insurance and accident documentation upon incident.
• Vendor coordination when receiving New Vehicles, Equipment, Parts, and Supplies.
• Communicate with drivers on a as needed basis.
• Contact with other branches on a as needed basis.

Qualifications & Requirements

• 2+ years of administrative experience, preferably in fleet, operations, or logistics.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Outlook, Word); Aspire experience preferred.
• Strong communication and problem-solving skills.
• Basic understanding of vehicle registration, compliance, and insurance processes preferred.
• Preferred Skills: Experience working with fleet management systems (e.g., Samsara or similar), Knowledge of DOT compliance and driver file requirements, Ability to analyze data and identify discrepancies or gaps in records, Experience coordinating with vendors and multiple branch locations.

Work Environment

In office