Fleet Admin/Clerk

Essential Job Functions

• Reviewing and editing payroll documentation and accurately inputting information in the Payroll Processing System
• Sorting and distributing information collected to various departments
• Communicating with vendors for services required: (i.e. vehicle registration, shipping, decals, etc.)
• Acquiring price quotes
• Scheduling appointments
• Procuring payment
• Submitting payment
• Communicating with various divisions on the outer islands
• Determining status of vehicles
• Obtaining information for mileage for registration and insurance purposes
• Ensuring that vehicles have the required credentials

Essential Skills (Minimum qualifications individual must possess when entering position)

• High school diploma or GED; or one to three months related experience and/or training or equivalent combination of education and experience
• Minimum 18 years of age
• Capable of reading and writing in English
• Computer literate (able to utilize and maneuver through Windows applications)
• Knowledgeable in dealing with people and situations involving complex issues
• Adaptable and willing to learn new computer software and applications
• Flexible to work various shifts including weekends, evenings, and holidays
• Able to work in all weather conditions
• Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, communicates decisions to others
• Maintains a positive attitude and works well in a team environment
• Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills
• Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, manages time well
• Promotes mutual respect, keeps workplace clean and safe, supports safety programs