Fiscal Techncian

Working Title Fiscal Techncian Role Title Finan Svcs Spec I Role Code 19031-SW FLSA Nonexempt Pay Band 04 Position Number 28700068 Agency Mountain Gateway Community College Division Mountain Gateway Community College (Div) Work Location Alleghany - 005 Hiring Range $45,739 to $47,000 Emergency/Essential Personnel No EEO Category 5-Paraprofessionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule 8 a.m. to 5 p.m. Monday through Thursday and 8 a.m. to 3:30 p.m. Friday Sensitive Position No Job Description Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies. The Fiscal Technician provides quality service to internal and external customers. The Following Responsibilities Includes Revenue Collections: Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS. Ensure revenue refunds are processed within the required timeframes in SIS. Assist with cleaning up refund exceptions in a timely manner. Alert AR staff to corp payments as collected. Handle all Rockbridge Regional Center transactions in a timely manner. Work with CEWS to process deposits and reconciliations in the WES system. Ensure all WES transactions are correctly posted in SIS. Backup to prepare deposits for transmittal to the bank, making certain the College is in strict compliance at all times with Commonwealth Accounting Policies and Procedures (CAPP Manual) for accounts receivable Maintain and Track Debt Set off Activity and Collections Agency Activity: Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS. Ensure revenue refunds are processed within the required timeframes in SIS. Assist with cleaning up refund exceptions in a timely manner. Alert AR staff to corp payments as collected. Handle all Rockbridge Regional Center transactions in a timely manner. Work with CEWS to process deposits and reconciliations in the WES system. Ensure all WES transactions are correctly posted in SIS. Backup to prepare deposits for transmittal to the bank, making certain the College is in strict compliance at all times with Commonwealth Accounting Policies and Procedures (CAPP Manual) for accounts receivable. Business Office Support Functions: Perform various business office support functions (i.e. bank reconciliations and billings). Serve as the primary employee for keying ATVs, deposits and Voucher Form Requests. Balance change box monthly. Run reports in a timely manner. Process all Business Office incoming mail: stamp, sort and forward to appropriate employee. Assist HR Director with labels, mailings and other miscellaneous correspondence. Maintain Contracts: Responsible for filing and tracking all MGCC contracts. This involves monitoring contract renewals, sending third parties the necessary paperwork, gaining appropriate signatures and alerting appropriate staff that contracts are up to date. Verify and maintain senior citizen agreements. Post appropriate waivers to senior citizen accounts. Vending Contract Liaison: Issue refunds to students when appropriate, ensure the vending change fund is replenished as necessary. Contact vendor to report equipment problems and track all reports/resolutions. Send the report to the Business Manager monthly for review. Check machines monthly for expired products and/or any other equipment issues. Process Financial Aid Backup: Serve as backup for disbursing financial aid in compliance with regulations. Prepare monthly AIS/SIS/G5 reconciliations Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications Skill in using mathematics to solve problems. Ability to add, subtract, multiply, and divide quickly and accurately. Competent in Word, Excel, Outlook; Basic Internet Skills Effective communication skills Effective time management skills – ability to multitask. Skill in the operation of office equipment. Knowledge of generally accepted accounting principles and procedures. Additional Considerations Additional Consideration: Knowledge of CAPP Policies and Procedures. Experience in preparing and maintaining records, files and reports. Knowledge of accounting procedures and computer programs and software Operation of a State Vehicle No Supervises Employees Yes Required Travel N/A Posting Number CLS_4629P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/04/2026 Job Close Date 08/18/2026 Open Until Filled Agency Website www.mgcc.edu/jobs Contact Name Email Phone Number Special Instructions to Applicants In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155 Additional Information Background Check Statement Disclaimer The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors. ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting https://jobs.vccs.edu/postings/99441