Fiscal Techncian

Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual.

Responsibilities

• Revenue Collections:
  • Process all manual (cash, check and credit cards at window and EDI quick posts) and web payments timely and accurately to SIS.
  • Ensure revenue refunds are processed within the required timeframes in SIS.
  • Assist with cleaning up refund exceptions in a timely manner.
  • Alert AR staff to corporate payments as collected.
  • Handle all Rockbridge Regional Center transactions in a timely manner.
  • Work with CEWS to process deposits and reconciliations in the WES system.
  • Ensure all WES transactions are correctly posted in SIS.
  • Backup to prepare deposits for transmittal to the bank, ensuring strict compliance with Commonwealth Accounting Policies and Procedures (CAPP Manual) for accounts receivable.
• Maintain and Track Debt Set-off Activity and Collections Agency Activity.
• Business Office Support Functions:
  • Perform various business office support functions (e.g., bank reconciliations and billings).
  • Serve as the primary employee for keying ATVs, deposits, and Voucher Form Requests.
  • Balance change box monthly.
  • Run reports in a timely manner.
  • Process all Business Office incoming mail: stamp, sort, and forward to appropriate employee.
  • Assist HR Director with labels, mailings, and other miscellaneous correspondence.
• Maintain Contracts:
  • Responsible for filing and tracking all MGCC contracts, including monitoring contract renewals, sending third parties necessary paperwork, gaining appropriate signatures, and alerting staff that contracts are up to date.
  • Verify and maintain senior citizen agreements.
  • Post appropriate waivers to senior citizen accounts.
• Vending Contract Liaison:
  • Issue refunds to students when appropriate.
  • Ensure the vending change fund is replenished as necessary.
  • Contact vendor to report equipment problems and track all reports/resolutions.
  • Send the report to the Business Manager monthly for review.
  • Check machines monthly for expired products and/or any other equipment issues.
• Process Financial Aid Backup:
  • Serve as backup for disbursing financial aid in compliance with regulations.
  • Prepare monthly AIS/SIS/G5 reconciliations.
• Special Assignments:
  • May be required to perform other duties as assigned.
  • May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Requirements

• Skill in using mathematics to solve problems; ability to add, subtract, multiply, and divide quickly and accurately.
• Competent in Word, Excel, Outlook; basic internet skills.
• Effective communication skills.
• Effective time management skills – ability to multitask.
• Skill in the operation of office equipment.
• Knowledge of generally accepted accounting principles and procedures.

Qualifications

• Knowledge of CAPP Policies and Procedures.
• Experience in preparing and maintaining records, files, and reports.
• Knowledge of accounting procedures and computer programs/software.

Pay

$45,739 to $47,000

Schedule

8 a.m. to 5 p.m. Monday through Thursday and 8 a.m. to 3:30 p.m. Friday