22269 - Fiscal Tech

About the Role

Provide financial support and services including maintaining, calculating, researching, validating, and performing data input for various accounting transactions. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory, and other related fiscal service transactions. Interpret basic policy and procedures, maintain financial documents in accordance with retention policies, assist in preparing financial reports, and respond to questions from VDOT staff and contacts.

Responsibilities

• Accounts Payable: Demonstrate knowledge of agency accounts payable policies and procedures, including the Virginia Prompt Payment Act. Receive, verify, and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy.
• Accounts Receivable: Demonstrate knowledge of agency accounts receivable policies and procedures. Receive, review, and perform data entry for accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating locations to research and resolve discrepancies. Prepare financial reports, interpret nVision reports, and run queries. Maintain, purge, and dispose of files in accordance with guidelines.
• Administrative Duties: Assist with special projects. May assist with opening and distributing mail. May serve as receptionist or perform other administrative duties as assigned.
• Administrative Support: Perform various fiscal and accounting technical and administrative support for Districts and Divisions. Respond to requests from internal and external customers related to financial documents, project reports, and stored documents. Assist team with other duties as assigned.
• Financial Data: Run and maintain queries in financial systems. Compare expenditures and analyze data between financial systems. Maintain reports, records, and other supporting documents. Research and identify errors and make necessary corrections to resolve discrepancies.
• Inventory Data Processing: Demonstrate knowledge of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transactions and documentation from the previous day against the IMS daily activity register. Perform data entry of physical counts for locations according to guidelines. Ensure documentation has appropriate signatures and approvals. Interact with originating locations to research and resolve discrepancies. Maintain, purge, and dispose of files in accordance with guidelines.
• Policies and Procedures: Maintain and apply knowledge of state and VDOT policies and procedures related to a variety of financial program areas.
• SPCC Direct Charge and Procurement: Demonstrate knowledge of agency procurement and small purchase charge card policies and procedures. Prepare requisitions and purchase orders for material requirements. Receive, verify, and reconcile cardholders’ monthly SPCC package performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals, and all required SWAM documentation. Interact with originating locations or vendors to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports, and run queries. Maintain, purge, and dispose of files in accordance with guidelines.
• Time and Attendance: Maintain, calculate, and perform data entry of employee time, overtime, leave, and equipment rental. Apply and interpret agency time and attendance and related HR policies and procedures. Review charges and distributions for appropriateness and accuracy. Ensure paper documentation has appropriate signatures and approvals. Interact with originating locations to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports, and run queries. Maintain, purge, and dispose of files in accordance with guidelines.
• Travel: Demonstrate knowledge of agency travel policies and procedures. Receive, review, and perform data entry of travel authorizations and reimbursements. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating locations to research and resolve discrepancies.

Requirements

• Ability to accurately and efficiently perform data entry into computerized financial systems.
• Ability to analyze and interpret financial data.
• Ability to communicate effectively orally and in writing with internal and external customers; work independently or as a member of a team.
• Ability to interpret and apply basic policy, procedures, and implement procedural and transactional changes.
• Ability to maintain orderly and easily accessible files, purge, and dispose of files in accordance with records retention guidelines.
• Ability to prepare financial reports and run queries.
• Ability to report during emergency operations.
• Knowledge of Financial Management Systems.
• Knowledge of accounts payable and accounts receivable.
• Knowledge of basic accounting and business principles sufficient to monitor and analyze data with the ability to interpret basic policies and procedures.
• Knowledge of office practices and procedures.
• Skill in performing basic math calculations.
• Skill in the use of computers and software applications, including automated inventory software and Microsoft Office programs.

Qualifications

• Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.
• Ability to report during emergency operations.
• Experience interpreting and applying basic policy, procedures, and implementing procedural and transactional changes.
• Experience performing data entry into automated financial systems.
• Experience preparing financial reports and running queries.
• Experience with file management, including purging and disposing of files in accordance with records retention guidelines.
• Knowledge of basic accounting and business principles sufficient to monitor and analyze data.
• Knowledge of office and program support activities.
• Skill in performing basic math calculations.
• Skill in the use of computers and software applications, including automated inventory software and Microsoft Office programs.

Additional Considerations

• A combination of training, experience, or education in Accounting, Accounts Payable, Accounts Receivable, or a related field is desired.
• A combination of training, experience, or education in Bookkeeping, Accounting, or a related field is desired.
• Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory, and compliance.
• Knowledge and experience performing account reconciliations and tracking time and attendance.
• Knowledge and experience processing accounts payable and accounts receivable.

Physical Requirements

VDOT employees must abide by VDOT’s Code of Ethics and the Commonwealth’s Standards of Conduct.