AOS III- Fiscal Tech
About the Role
Western State Hospital is seeking a full-time Admin Assistant - Fiscal Tech to ensure timely and accurate processing of accounts payable documents to comply with the Prompt Pay Act of Virginia, procurement of goods for the State of Virginia for Western State Hospital, and the Commonwealth Center for Children.
Responsibilities
- Ensure invoices are processed for payment in the next check run after approval or receipt of goods.
- Ensure state contracts are paid as contracts dictate.
- Perform data entry accurately and in a timely manner to Oracle and CARDINAL with limited corrections needed during audits.
- Balance and review batches prior to audits.
- Verify vendor information is correct for check issuance.
- Conduct an ongoing audit of outstanding invoices/purchase orders and discuss outstanding issues with vendors and WSH staff as needed.
- Distribute mail on the same day as receipt.
- Perform other duties as assigned within guidelines.
Qualifications
- Experience processing Accounts Payable transactions, three-way matching, and account reconciliation.
- Working knowledge and experience with basic accounting/bookkeeping and Generally Accepted Accounting Principles (GAAP), including how AP entries affect the General Ledger and how to read a chart of accounts.
- Experience with office procedures, data entry, and record maintenance.
- Ability to perform detailed work with numerical data and accurately make mathematical calculations.
- Ability to research thoroughly and accurately.
- Ability to manage multiple work assignments within established timeframes.
- Ability to work well independently and as part of a team.
- Excellent customer service skills.
- Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors.
- Strong skill in use of PCs including experience with spreadsheets and automated Accounts Payable software.
- High school diploma or equivalent.
Preferred Skills
- Experience processing a high volume of Accounts Payable transactions.
- Knowledge of Commonwealth of Virginia fiscal policies and procedures, including accounts payable policies and the Prompt Pay Act.
- Experience processing travel reimbursements.
- Experience with Cardinal Financials.
- Experience with Oracle Cloud or PeopleSoft ERP financial software.
- Experience with eVA Procurement.
- Experience with eVA Billing.
- Experience using governmental small purchase cards.
- Bilingual.
- Veteran or veteran spouse.
Benefits
- Paid time off, family/personal time, and community service time.
- Sick time.
- Retirement with cash match.
- Life, vision, and dental insurance.
Pay
Salary up to $62,000.
About the Organization
Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. The hospital serves adults with serious mental health needs and is nationally recognized for its Psychosocial Rehabilitation “Learning” programs. WSH provides a modern clinical setting and a therapeutic environment for patients, supported by highly qualified staff.
Employees enjoy the beauty and tranquility of the Shenandoah Valley, with nearby cities such as Charlottesville and Harrisonburg offering dining, entertainment, and outdoor activities, making Staunton an attractive place to live and work.
Location: Western State Hospital, 103 Valley Center Drive, Staunton, VA 24401.