Fiscal Assistant III

About the role

The Fiscal Assistant III position is within the Department of Extension Animal Sciences and Natural Resources, part of the Cooperative Extension Service at New Mexico State University in Las Cruces, NM. This is a full-time (1.0 FTE) non‑exempt, bargaining unit role (AFSCME).

Responsibilities

• Provides fiscal support to the department head, faculty, and staff.
• Verifies that amounts, codes, and indexes are correct.
• Sorts documents and posts transactions to corresponding accounts; balances and reconciles department records; makes necessary corrections as needed.
• Maintains cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit/credit entries to ensure budgets are not exceeded.
• Submits documentation for personnel travel reimbursements.
• Contacts department personnel to resolve discrepancies or problems.
• Compiles numerical and statistical data for reports; runs a variety of reports from computer records.
• May perform various clerical duties as required.

Requirements

High school diploma plus three years of relevant experience, or an associate’s degree plus one year of relevant experience.

Qualifications

• Strong interpersonal skills with the ability to communicate effectively in person or via email.
• Effective time management, ability to work independently, and completion of time‑sensitive tasks.
• Familiarity with NMSU accounting systems and mastery of spreadsheets for complex data organization and tracking departmental budgets.
• Ability to interpret complex NMSU financial rules, procurement codes, and travel policies and relay relevant information to faculty, extension specialists, and external stakeholders to ensure compliance with NMSU policy.

Pay

$17.85 per hour

Schedule

Standard work schedule: Monday–Friday, 8:00 AM–5:00 PM