Fiscal Specialist

Path Inc. (People Acting to Help) is a comprehensive Community Behavioral Health and Intellectual Disability Center serving Northeast Philadelphia. The organization consistently achieves high accreditation levels, including a 5‑Star Provider Rating by CBH, and is recognized for its innovative programs and staff contributions.

About the role

The Fiscal Specialist promotes PATH’s mission by handling all accounts payable functions, accounting, cash management, and related financial activities. This role provides administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and recording transactions in financial systems.

Responsibilities

• Receive, review, and analyze expenses (invoices) and enter them into PaperSave (accounts payable software) for processing.
• Post purchase orders for payment of all agency financial obligations.
• Reconcile purchase orders to received invoices.
• Prepare checks for agency obligations through PaperSave and client payments via Accufund (Rep Payee Software).
• Prepare and document deposits for all agency receipts through cash receipts journal entries.
• Manage petty cash requests and distributions; ensure proper recording in Blackbaud and prepare journal entries for replenishment.
• Audit site petty‑cash boxes as needed.
• Pay bills to the applicable program reporting unit and maintain payment and receipt files.
• Update balances and AP invoices in the weekly cash‑flow worksheet.
• Update the CIRC Transportation spreadsheet when Healthlink invoices are received.
• Record journal entries in Blackbaud and run AP reports from the accounting software.
• Record ACH and banking transactions for accounts in Blackbaud on a daily basis.
• Work with vendors and service providers to correct billing errors and discrepancies.
• Update vendor records in Blackbaud and ensure proper coding of 1099 vendors.
• Print and distribute 1099 statements at year‑end.
• Distribute PATH’s tax‑exemption certificate to businesses and service providers.
• Support the Accounting Transactions Manager with general‑ledger activities and month‑end close processes.
• Perform other financial‑related activities as assigned by the supervisor.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of accounting and accounts payable experience.
• Proficiency with Microsoft Excel and willingness to learn accounts‑payable system functions.
• Experience using accounting‑related software.
• Valid driver’s license and personal vehicle.

Benefits

• Competitive pay with annual increases.
• Performance and longevity bonuses.
• Comprehensive benefits package for staff and family.
• Generous paid holidays, vacation, sick, and personal time.
• No‑cost pension plan.
• Ongoing professional development opportunities, including licensure supervision.
• Access to cutting‑edge treatment facilities, resources, and modalities.
• Opportunities for advancement and growth within the organization.
• Eligibility for the Federal Public Student Loan Forgiveness (PSLF) program.
• Referral bonus for referring a friend who accepts employment.