Fiscal Specialist

Responsibilities

• Receiving, reviewing, analyzing expenses (Invoices) and pushing into PaperSave (Accounts Payable Software) for processing.
• Posting of purchase orders for payment for all agency financial obligations.
• Reconciling purchase orders to invoices received.
• Preparation of checks for all agency financial obligations through PaperSave and Client payments via Accufund (Rep Payee Software).
• Preparation and documentation of deposits for all agency receipts through cash receipts journal entries.
• Manage all petty cash requests and distributions. Ensure proper recording of activities in Blackbaud and preparation of journal entry for replenishment.
• Audit a site’s petty cash box as needed.
• Payment of bills to the applicable program reporting unit.
• Maintain payment and receipts files.
• Update balances and AP invoices in weekly cash flow worksheet.
• Update CIRC Transportation spreadsheet when Healthlink invoices are received.
• Recording journal entries in Blackbaud.
• Running AP reports out of Blackbaud (Accounting Software).
• Recording ACH and funds banking transactions for accounts in Blackbaud, daily.
• Work with vendors and service providers to correct billing errors and discrepancies.
• Update Vendor records in Blackbaud and ensure proper coding of 1099 vendors.
• At the end of each calendar year, print 1099 statements and distribute them.
• Ensure PATH’s tax exemption certificate is distributed to business and service providers.
• Support Accounting Transactions Manager as needed to ensure proper recording of general ledger activities.
• Support as needed during the month-end close process.
• Other financial related activities as assigned by supervisor.

Qualifications

• Bachelor’s degree in Accounting, Finance or related field.
• 2- 4 years of accounting and accounts payable experience.
• Knowledge of Microsoft Excel; willingness to learn computer functions as they relate to accounts payable systems.
• Previous experience using accounting related software.