Fiscal Specialist 1 | Multiple

About the role

The Washington State Department of Transportation (WSDOT) is seeking multiple Fiscal Specialist 1 positions in the Eastern Region Maintenance and Operations. These roles provide essential fiscal, administrative, and customer service support, ensuring efficient business operations and responsive customer service.

Responsibilities

• Process purchasing transactions, credit card invoices, vouchers, and travel reimbursements while ensuring compliance with agency policies, procedures, and budget requirements.
• Maintain payroll records using DOTtime by reviewing timesheets, monitoring payroll exceptions, processing personnel actions, and coordinating with HQ Payroll to resolve discrepancies.
• Cookordinate employee travel by preparing travel requests, booking transportation and lodging, processing travel expense reimbursements, and maintaining accurate travel records.
• Review fiscal records, spreadsheets, and databases to identify discrepancies, maintain financial tracking systems, and support accurate budget and utility reporting.
• Serve as the first point of contact for visitors and callers by providing customer service, answering multi-line phones, issuing visitor badges, and responding to inquiries.
• Manage office operations by scheduling conference rooms and pool vehicles, coordinating vehicle maintenance, processing mail, handling payments, and maintaining postage equipment.
• Support administrative operations by ordering office supplies, coordinating printing projects, assisting with public records requests, and maintaining organized filing and recordkeeping systems.
• Collaborate with employees, managers, and headquarters staff to resolve fiscal and administrative issues while prioritizing work, maintaining confidentiality, and supporting efficient office operations.

Qualifications

• Administrative Support & Organization: Demonstrated ability to perform clerical, fiscal, or administrative support work involving multiple priorities and deadlines.
• Office Procedures & Records Management: Experience in applying standard office procedures, including accurate data entry, document tracking, records management, and use of computerized office systems.
• Customer Service: Provides customer-focused service and responds professionally to internal and external customers.
• Communication: Ability to communicate clearly and professionally, both verbally and in writing, with employees, supervisors, vendors, and members of the public to resolve routine issues and provide customer service.
• Technology Proficiency: Demonstrated skill in using office technology and software, including Microsoft Word, Excel, email systems, and general office equipment (e.g., printers, scanners, copiers).
• Attention to Detail: Ability to review information for accuracy, identify discrepancies, and take appropriate corrective action within established guidelines and deadlines.
• Confidentiality: Experience handling confidential or sensitive information in a professional and discreet manner.
• Respectful & Inclusive Workplace: Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

Preferred Qualifications

• Financial Systems: Experience using WSDOT or state financial systems, such as DOTtime, TRAINS, PCMS, or similar payroll, accounting, or purchasing systems.
• Problem Solving: Demonstrated ability to analyze routine fiscal or administrative issues, apply established rules or procedures, and determine appropriate next steps.
• Policy & Procedure Interpretation: Experience interpreting and applying agency policies, manuals, contracts, or procedures related to payroll, purchasing, or fiscal transactions.