Fiscal Managers

Summary Of Responsibilities

CMP is seeking an up and coming non-profit finance professional aspired to step into a leadership role as our Fiscal Manager. Supervising 1.5 staff, he/she will assume all aspects of fiscal management, planning, analysis, oversight, operational, as well as hands-on responsibilities to our $3.5M organization, nearly 75% of which is government funded.

Essential Duties

• Review current fiscal procedures and make recommendations for improving current systems as well as current financial policies and procedures
• Perform and supervise accounting activities in accordance with Generally Accepted Accounting Principles
• Construct, maintain, and update financial allocation table (Cost allocations) across all revenue and expenses of the organization
• Compile monthly financial reports and analysis (Including balance sheet, income statement by department, budget vs. actual, and related schedules)
• and meet regularly Senior Management, Board Finance Committee, and the full Board to review these reports and discuss various financial matters and issues of the organization
• Supervise daily operational activities of fiscal staff
• Maintain financial records for various government grants and other funding organizations
• Prepare organizational budget before the start of each fiscal year
• Aid program directors with the preparation of program budgets and modifications
• Monitor each department budget and prepare budget vs. actual for variance analysis
• Work with Senior Management to prepare projections for the year
• Review and update shared allocation of costs on a regular basis
• Cook up annual financial audits by the board-appointed auditor and by funding sources
• Prepare all supporting financial documents and manage audit activities
• Support the CMP auditor in preparation of Federal/State tax returns as needed
• Participate and contribute in organizational strategic planning efforts
• Prepare financial reports and/or vouchers for funding agencies, on a monthly, quarterly, and semiannual basis, as required
• Follow up on payments due
• Work closely with program directors to prepare budget modifications and monitor their approval with the funding sources
• Communicate with funding organizations on questions related to fiscal matters
• Close the books monthly and make sure balance sheet accounts are reconciled
• Reconcile and ensure accuracy and completeness of employee records, including wages and benefits, paid leaves, personnel action records, and other accounting and audit compliance records
• Enroll/terminate staff in CMP offered benefits such as medical and dental insurance, commuter benefits, etc.
• Process bi-weekly payroll for the entire organization
• Record payroll entries in the general ledger
• Manage and monitor credit card process monthly
• Record cash receipts
• Reconcile deposits with cash receipt records
• Reconcile monthly revenue recorded in the accounting system with revenue recorded in the fundraising database system
• Maintain accounts receivable records
• Liaise with banks and vendors to execute financial functions
• Prepare monthly bank reconciliations
• Other duties as assigned

Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• 5 years of fiscal operations experience, preferably in a non-profit setting
• Experience with government contracts/grants voucher procedures and cost allocation preferred
• Self-starter with ability to work independently and great attention to details
• Excellent communication, organizational, and interpersonal skills
• Familiar with FundEZ accounting software and ADP payroll system a plus