Fiscal Coordinator- Sheriff's Office

We need to output HTML fragment with sections: About the role? The posting includes Job Summary, Minimum Qualifications, Essential Functions, Knowledge, Skills And Abilities, Working Conditions And Physical Requirements. Also salary range given: $44,396.00 - $66,591.00 *DOE. So we need a Pay section. Also maybe Benefits? Not present. Schedule? Not present. So include Pay section. Also maybe "About the role" could be Job Summary. Use

for section headings. Use

• for any list of duties/requirements/benefits. Use

  for prose. We must not repeat job title as heading. No Job ID. Remove boilerplate. We need to preserve all substantive info. Let's parse content: Job Summary: "Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas." Minimum Qualifications: "Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties; OR an equivalent combination of related education and experience. Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements." Essential Functions: a long paragraph with many sentences. We need to break into list items? The instruction: Use

  • for any list of duties/requirements/benefits. The essential functions are a list of duties; we can turn each sentence into
  • . Similarly Knowledge, Skills And Abilities (ksa) includes knowledge and skills; we can list. Working Conditions And Physical Requirements: prose. Pay: we have salary range. We must not create sections with filler. So include sections: About the role (Job Summary), Minimum Qualifications, Essential Functions, Knowledge, Skills and Abilities, Working Conditions and Physical Requirements, Pay. We need to ensure headings exactly as given? The instruction: use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use those exact headings. For our content: About the role (Job Summary), Minimum Qualifications (maybe Requirements?), Essential Functions (maybe Responsibilities?), Knowledge, Skills and Abilities (Skills), Working Conditions and Physical Requirements (maybe not in list but we can still use heading). Pay. We should not invent sections like Responsibilities if we have Essential Functions; we could map Essential Functions to Responsibilities. But instruction: "use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., not limited to those. So we can use any appropriate heading. Probably better to use headings that match content: About the role, Minimum Qualifications, Essential Functions, Knowledge, Skills and Abilities, Working Conditions and Physical Requirements, Pay. We must not repeat job title as heading. Good. Now format. We need to preserve all substantive info. Let's extract details. Job Summary sentence: "Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas." Minimum Qualifications: two sentences. Essential Functions: Let's break into bullet points. Original essential functions paragraph: "Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.Coordinates purchasing details with vendors and monitors contracts and payments for compliance. Authorizes payments.Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution. Assists with benefits enrollment. May act as hiring manager.Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.Maintains fiscal and payroll records and performs backup accounting functions.Performs Division-wide purchase card reconciliations and postings. Completes necessary Journal Voucher adjustments. Reviews for compliance with established policies and procedures.Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.Process all purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor’s office for payment.Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. ensuring proper documentation, authorization, and adherence to fee structure. Sheriff’s Office Reconciles various inmate payable accounts and prepares various journal vouchers in the Jail Inmate billing system “OMS”. Accounts for Inmate Office of Recovery Services “ORS” collections from inmates. Submits collections to ORS.Accounts for DNA collections from inmates and submits collections of payment to the State and County.Manages the bail bond fee collection process for the Adult Detention Center." We need to split into sensible bullet points. Each sentence separated by period. Let's identify sentences: 1. Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities. 2. Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits. 3. Coordinates purchasing details with vendors and monitors contracts and payments for compliance. 4. Authorizes payments. 5. Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution. 6. Assists with benefits enrollment. 7. May act as hiring manager. 8. Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans. 9. Maintains fiscal and payroll records and performs backup accounting functions. 10. Performs Division-wide purchase card reconciliations and postings. 11. Completes necessary Journal Voucher adjustments. 12. Reviews for compliance with established policies and procedures. 13. Reviews and submits paperwork for bid processes and tracks purchases until completed and paid. 14. Process all purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor’s office for payment. 15. Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. ensuring proper documentation, authorization, and adherence to fee structure. 16. Sheriff’s Office Reconciles various inmate payable accounts and prepares various journal vouchers in the Jail Inmate billing system “OMS”. 17. Accounts for Inmate Office of Recovery Services “ORS” collections from inmates. 18. Submits collections to ORS. 19. Accounts for DNA collections from inmates and submits collections of payment to the State and County. 20. Manages the bail bond fee collection process for the Adult Detention Center. Note some sentences start with lowercase after period? We'll keep as is. Now Knowledge, Skills And Abilities (ksa) section: Original: "Knowledge, Skills And Abilities (ksa) Knowledge of County fiscal and purchasing and budget proceduresCounty payroll processes, policies, and proceduresGeneral accounting principles and proceduresBusiness mathResearch and data collection techniquesContract administrationBudget preparation and administrationComputer spreadsheet and word processing software Skills and Abilities to Perform mathematical and accounting computationsCommunicate effectively both verbally and in writingInterpret and follow complex written and oral procedures and instructionsDevelop and present clear and precise reportsUse and manipulate spreadsheet and database programsDevelop and maintain detailed financial systemsPlan, organize, and prioritize work assignments to meet deadlines" We need to split into knowledge and skills. Could make two lists: Knowledge and Skills. But instruction: Use

    • for any list of duties/requirements/benefits. So we can make a combined list, but better to separate headings? Not required. We'll just make a list. Let's extract items separated by maybe no punctuation. The text runs together. We need to infer items: Knowledge of County fiscal and purchasing and budget procedures County payroll processes, policies, and procedures General accounting principles and procedures Business math Research and data collection techniques Contract administration Budget preparation and administration Computer spreadsheet and word processing software Skills and Abilities to: Perform mathematical and accounting computations Communicate effectively both verbally and in writing Interpret and follow complex written and oral procedures and instructions Develop and present clear and precise reports Use and manipulate spreadsheet and database programs Develop and maintain detailed financial systems Plan, organize, and prioritize work assignments to meet deadlines We'll make list items. Working Conditions And Physical Requirements: "Work duties are typically performed in a general office setting." Pay: "$44,396.00 - $66,591.00 *DOE". Also note: "All job-related experience must be included on the resume portion for it to be considered in the salary offer." That's substantive info about salary offer; we should include in Pay section perhaps as a note. Thus Pay section: include salary range and note about experience. Now produce HTML. Structure:

      About the role

      Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas.

      Minimum Qualifications

      Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties; OR an equivalent combination of related education and experience. Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

      Essential Functions

      • Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.
      • Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.
      • Coordinates purchasing details with vendors and monitors contracts and payments for compliance.
      • Authorizes payments.
      • Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution.
      • Assists with benefits enrollment.
      • May act as hiring manager.
      • Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.
      • Maintains fiscal and payroll records and performs backup accounting functions.
      • Performs Division-wide purchase card reconciliations and postings.
      • Completes necessary Journal Voucher adjustments.
      • Reviews for compliance with established policies and procedures.
      • Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.
      • Process all purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor’s office for payment.
      • Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. ensuring proper documentation, authorization, and adherence to fee structure.
      • Sheriff’s Office Reconciles various inmate payable accounts and prepares various journal vouchers in the Jail Inmate billing system “OMS”.
      • Accounts for Inmate Office of Recovery Services “ORS” collections from inmates.
      • Submits collections to ORS.
      • Accounts for DNA collections from inmates and submits collections of payment to the State and County.
      • Manages the bail bond fee collection process for the Adult Detention Center.

      Knowledge, Skills and Abilities

      • Knowledge of County fiscal and purchasing and budget procedures
      • County payroll processes, policies, and procedures
      • General accounting principles and procedures